Invoicing for a School

[Michael Hendry]

On 9 Mar 2014, at 21:26, Kris <ellsinore at gmail.com> wrote:

> I'm no stranger to accounting concepts, but I'm having trouble wrapping my head around how to set up GnuCash for our particular situation -- a school that needs to invoice each month for tuition.
> 
> Many of our parents have more than one student enrolled, and each student from one family gets a progressively discounted rate.  I tried setting up each "student" as a "job," but other than creating a "job" I can't find where you actually do anything with it after that?
> 
> Setting up each student as a separate "company" doesn't make much sense -- sending multiple, separate invoices to each parent.
> 
> Does anyone have any experience with this, or have a link to a "how-to?"  Google comes up with a lot of hits for "student" and "school" -- but they all seem to be about how GnuCash is a great free resource for students and schools -- but not how to actually set it up for that use?
> 
> It's okay if you think I sound stupid -- I'm sure feeling that way right about now.

I don’t have any requirement for invoicing, and haven’t studied GC’s way of dealing with this, but presumably you’ve set up a list within GC of services you provide, with associated prices?

I’m thinking of “Tuition - Standard Fee”, then “Tuition - 2nd pupil” and “Tuition - 3rd pupil” with prices attached accordingly.

You would then invoice one parent for as many pupils as he is responsible for, and the invoice would clearly show the way the charges were made.

Michael

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