Invoices/Receipts and PayPal fees

[Tommy Trussell]

On Sat, Jan 31, 2015 at 7:36 AM, Jill Terry <jill at babrees.co.uk> wrote:

> Thanks, also to Wm for his response.
>
> So, I'm doing this as suggested, entering direct into the bank/paypal
> account, and this seems to have solved the problem. However, when I have a
> lot of cheques to pay into the bank, what is the best way to do that.
>
> Is it best to enter them into Assets > Accounts Receivable and then once
> ready to pay in to the bank do a transaction from AR to bank?
>
> Cheers
> Jill
>

I recommend you AVOID entering anything directly into the Accounts
Receivable account. GnuCash has special code and the entries do odd things.

For all the entities I manage that receive checks, I have a special Asset
account called "Checks Received." Every check I receive goes into that
account, with its split account denoting which income account it applies
to. For my purposes, the date on each check is almost always the date the
funds get applied to its income account.

When I have a stack of checks to take to the bank, I open the register for
the bank account and create a Deposit transaction, with a split entry for
each check, drawing that check's funds out of the Checks Received account.
Entering the split transaction is slightly painful making sure the debits
and credits (left and right columns) are correct, but you'll know you have
them right when the Checks Received account goes to zero and the deposit
increases the balance in the bank account.

With some trouble I was able to create a special Deposit Report that list
the checks assembled and the deposit amount, but alas, the bank prefers
their own MICR encoded forms and I haven't gone 'the extra mile' to figure
out how to print one the bank can use.



> On 30/01/2015 11:37, Geert Janssens wrote:
>
>> On Friday 30 January 2015 06:37:40 Jill Terry wrote:
>>
>>> Hi.
>>>
>>> Situation: non-profit club that does not issue customer invoices but
>>> members payments need to be tracked.
>>>
>>> In QuickBooks I would enter a receipt, on which I state where it's
>>> paid into, hence just one transaction.
>>> In Gnu is there a better way than to do an invoice and then
>>> immediately process payment, which is two transactions?
>>>
>>>  That should be possible yes.
>>
>> You can enter transaction directly as well in GnuCash. For each payment
>> you receive enter the transaction in the proper bank/cash account
>> register.
>>
>> Just like in QuickBooks you could use the name of the customer as
>> description for the transaction.
>>
>> When you need to see all the information for one user you can either:
>>
>> a. use "Edit->Find" on your income account (search on description using
>> name), and optionally open Report->Account report on the search results.
>>
>> b. use any of the reports available that gives you the information you
>> want. The transaction report is probably a good candidate. You can
>> select your income account in the options and then sort on Description
>> and date. That would group your income per customer.
>>
>>
>> Can you work with these ?
>>
>> Geert
>>
>>
>
>

> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>