Debtor transfer without invoice

[Wm]

Thu, 4 Jun 2015 13:41:59 <004f01d09ef6$245f1960$6d1d4c20$@rr.com>  Alice 
Lee <alee212007 at satx.rr.com>

>Normally, what you are doing would be handled in a subsidiary ledger.  You
>have available either customer or vendor to create what amounts to a
>subsidiary ledger.

>I have never heard of a debtors ledger.

At the risk of insult you haven't thought much about who owes money and 
who money is owed to in that case.

Just so you know debtor and creditor ledgers predate accounts receivable 
and accounts payable as notions.  Not your fault if your education was 
lacking, of course.

>If you do not want to use a spreadsheet, such as Excel, to keep track of
>your member payments your other alternative if to set each name up as an
>asset account:  John Doe Dues Receivable, Jane Smith Dues Receivable.  Then
>you could make each one a monthly repeating entry.  The payments you receive
>from each member would then be applied to that person's account.  When they
>make advance payments, it would show up as a credit in the asset account but
>the proper amount would be recorded monthly into income by the repeating
>entry.  If you present financial statements, the credit amounts would be
>presented as liabilities--Advance Dues Payments and the total of the
>accounts with a debit balance would be presented as a receivable--an asset.

OP take a look at the thread
===
Initial setup questions for a small non-profit membership startup (UK)
===
where Jill Terry makes sense

-- 
Wm...