Debtor transfer without invoice

[Alice Lee]

Normally, what you are doing would be handled in a subsidiary ledger.  You
have available either customer or vendor to create what amounts to a
subsidiary ledger.  I have never heard of a debtors ledger.

If you do not want to use a spreadsheet, such as Excel, to keep track of
your member payments your other alternative if to set each name up as an
asset account:  John Doe Dues Receivable, Jane Smith Dues Receivable.  Then
you could make each one a monthly repeating entry.  The payments you receive
from each member would then be applied to that person's account.  When they
make advance payments, it would show up as a credit in the asset account but
the proper amount would be recorded monthly into income by the repeating
entry.  If you present financial statements, the credit amounts would be
presented as liabilities--Advance Dues Payments and the total of the
accounts with a debit balance would be presented as a receivable--an asset.

-----Original Message-----
From: gnucash-user
[mailto:gnucash-user-bounces+alee212007=satx.rr.com at gnucash.org] On Behalf
Of Rogier van Eeten
Sent: Tuesday, June 2, 2015 3:22 PM
To: Gnucash Users
Subject: Debtor transfer without invoice

Hi all,

I'm new to gnucash and I can't get gnucash to do something. I'm treasurer of
a small sports club and trying to convert the bookkeeping from a collection
of excel files to gnucash.

We've got around 50 members and every month everyone should pay their
contribution. But sometimes members forget that. I would like an overview
who is late with what and how much we should still receive. My solution was
that I would make everyone a customer and use the debtors ledger. This works
partially. If I create an invoice for every month, I can see every invoice
in the customer report. But this is a lot of work to do every month.

What I would like to do is transfer money from the customer account to the
contribution ledger. This is way quicker than 50 invoices. I see the
transfer in both ledgers, but if I look at the Customer Summary, it's booked
under "No Customer". Also the customer report for the member returns empty.

So, am I doing something wrong? Is there another easy way to do this that I
missed?

Thanks in advance,
--
Rogier

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