Debtor transfer without invoice

[Rogier van Eeten]

Hi,

Thanks, subaccounts did the trick and repeating transactions made my 
life a lot easier.



On 06/04/2015 08:41 PM, Alice Lee wrote:
> Normally, what you are doing would be handled in a subsidiary ledger.  You
> have available either customer or vendor to create what amounts to a
> subsidiary ledger.  I have never heard of a debtors ledger.
>
> If you do not want to use a spreadsheet, such as Excel, to keep track of
> your member payments your other alternative if to set each name up as an
> asset account:  John Doe Dues Receivable, Jane Smith Dues Receivable.  Then
> you could make each one a monthly repeating entry.  The payments you receive
> from each member would then be applied to that person's account.  When they
> make advance payments, it would show up as a credit in the asset account but
> the proper amount would be recorded monthly into income by the repeating
> entry.  If you present financial statements, the credit amounts would be
> presented as liabilities--Advance Dues Payments and the total of the
> accounts with a debit balance would be presented as a receivable--an asset.
>
> -----Original Message-----
> From: gnucash-user
> [mailto:gnucash-user-bounces+alee212007=satx.rr.com at gnucash.org] On Behalf
> Of Rogier van Eeten
> Sent: Tuesday, June 2, 2015 3:22 PM
> To: Gnucash Users
> Subject: Debtor transfer without invoice
>
> Hi all,
>
> I'm new to gnucash and I can't get gnucash to do something. I'm treasurer of
> a small sports club and trying to convert the bookkeeping from a collection
> of excel files to gnucash.
>
> We've got around 50 members and every month everyone should pay their
> contribution. But sometimes members forget that. I would like an overview
> who is late with what and how much we should still receive. My solution was
> that I would make everyone a customer and use the debtors ledger. This works
> partially. If I create an invoice for every month, I can see every invoice
> in the customer report. But this is a lot of work to do every month.
>
> What I would like to do is transfer money from the customer account to the
> contribution ledger. This is way quicker than 50 invoices. I see the
> transfer in both ledgers, but if I look at the Customer Summary, it's booked
> under "No Customer". Also the customer report for the member returns empty.
>
> So, am I doing something wrong? Is there another easy way to do this that I
> missed?
>
> Thanks in advance,
> --
> Rogier
>
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