Allowances (reimburseable expenses)

[Mike or Penny Novack]

On 3/29/2015 6:52 AM, Jill Terry wrote:
> I incur costs throughout the year for a club, for which I am 
> reimbursed, such as petrol or phone allowance.
>
> I have a current asset account (reimbursable expense) for those items 
> paid out solely for the club - easy as I have an outgoing expense from 
> bank account.
>
> But how do I deal with, say, mileage allowance received?
>
> Cheers
> Jill 

We can probably give you suggestions. But you should realize that what 
you are asking isn't a gnucash question. You would have the exact same 
question no matter how you were keeping your (double entry) books, even 
the old fashioned way, pen and ink on paper. And if you did know how you 
wanted to enter this transaction (what accounts, etc.) for that method 
of keeping books, you'd have no question how to do it using gnucash. 
That said .......

Do you have accounts related to automobile expenses? In effect, this 
mileage reimbursement is a reduction of your personal automobile 
expenses. You could add a "contra" account under that parent for 
"non-personal use reimbursement" and use that for the other side of the 
transaction.

Michael