Gnu Cash v.2.6.5 Difficulties with Cash Flow report not picking up correct expenditure amounts already inputted correctly in the accounts

Miles Baker mcfbaker at
Tue May 19 05:09:21 EDT 2015

Hi Maf

Thanks for your swift response.

I think the problem with the Flow related to the first 6 months of the
business when there was no money coming in and there was no cash in the
business.  For this period I have expended money from the current account
against various account names but depending on who paid of each item I
created a credit for the relevant directors loans to cancel out the
expenses.  At the end of this 6 month period the current account shows a
zero balance all paid for by the directors loans.  The date that the
director loan cancels out the total expenditure for each director (several
account names) may differ from the date the expenditure was incurred it
could affect the exchange rates slightly.  Is there any way to reduce this

With the unrealized loss I think this is also a currency issue but it would
be nice to be able to see the 'black box' calculations behind it.

With the assets I will expense them as they depreciate in due course.

Best regards


On 19 May 2015 at 09:15, Maf. King <maf at> wrote:

> On Tue 19 May 15 08:58:29 Miles wrote:
> > Hi Wm
> >
> > Thank you very much for your reply I am a first time user and not a
> > qualified accountant although I have studied it as a subject on my
> masters
> > and I am using it for a start up.
> >
> > It is strange as when I load the cash flow report the expense numbers are
> > incorrect but when you click on the blue link which directs you to the
> > workings they are all correct but they are not transferred into the
> report.
> >    The correct expenses are recorded ok in the P&L.  I have got three
> > currency accounts all directing back to USD at the correct rates and the
> > calculations are all correct.
> Hi Miles.
> I'm not an accountant either.
> The Cash Flow report measures fundamentally different things to the P&L.
> IIRC, the cash flow puts a "fence" up around a subset of accounts, and
> looks
> at the flow of money "crossing the fence" to other accounts.
> >
> > I also have a strange thing called unrealised loss creeping into the
> Balance
> > Sheet which I can not reconcile.
> >
> Unrealised [gain|loss] may be to do with your exchange rates etc.  I'm not
> familliar with that bit of GC, but I seem to recall that if you bought some
> USD at a rate of foo, then report with a rate bar, you'll have unrealised
> loss
> of foo-bar.  That's probably either simplistic (or possibly totally off
> target), but it might point you in the right direction.
> > With my assets some equipment has been purchased through Directors Loans
> > which have already been paid for so they have been inputted in Assets and
> > transferred from Directors Loans but I can not get them to be deducted as
> > an expenditure so the expenditure is light in the P&L.
> >
> Sounds to me like you have incorrect expectations here.  Has the business
> actually expended the money, or have assets and liabilities both increased
> by
> the same sum and hence cancel each other in the balance sheet?
> From a Tax point of view, in the UK at least, a purchase of long-life
> equipment for use in a business isn't an expense anyway.  Your expense
> comes
> at year end when you allocate depreciation to your capital assets pool.
> HTH,
> Maf.
> > If you have some tips they would be highly appreciated.
> >
> > Best regards
> >
> > MB
> >

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