Scout Troop Dues Structure

[Jason Dunham]

What a coincidence, I have just become a scout troop treasurer in the last
month, and I am converting our books from Excel (gasp!) to Gnucash.  We
also have Scout accounts where families pay for assessments which vary
based on activities they choose to participate in.

I decided against using the business/invoicing features of Gnucash. I will
gather my thoughts on that and post more shortly.

But first, I don't really understand about your example; of course that's
partly due to the screenshot problem. I just checked and the screenshot is
now different, but the original email still has 3 links, all of which are
exactly the same link text. So we still can't see all the images. Maybe the
OP can post the links again.

So there is $25 in the bank, right? I am surprised that the liability
balance is ($1), whereas I would expect it to be positive. If the troop
owes a family $1 then that is a positive liability balance in the liability
account associated with that family.

Jason



> ---------- Forwarded message ----------
> From: Joshua Sanders <joshuamichaelsanders at gmail.com>
> To: gnucash-user at gnucash.org
> Cc:
> Date: Sat, 2 Apr 2016 00:42:31 -0700 (PDT)
> Subject: Scout Troop Dues Structure
> My son's scout troop is trying to adopt GNUcash to keep track of their
books.
> I'm having trouble figuring out how to get some of the basic chart of
> accounts setup to track dues. I have the following for my accounts. These
> accounts are basically self explanatory but the 2100 account is setup as a
> liability account. We hold $$$ in trust for boys and then use those funds
as
> membership assessments are....assessed, camp fees are demanded, etc.
>
> 1010 - Checking Account
> 1100 - Accounts Receivable
> 2100 - Scout Account - Nick
> 4010 - Individual contributions
>
> I was running through paying dues for this kid and came up with the
> following steps.
> 1. Kid's parents turn in check for $25 to put $$$ in scout account.
> <
http://gnucash.1415818.n4.nabble.com/file/n4684073/Snap_2016-04-02_at_01.png
>
> 2. Treasurer creates an invoice and posts it for Membership Assessment.
> Assessment is $24 (parent overpaid by $1). Income account is Scout Account
> and Posted Account is A/R
> <
http://gnucash.1415818.n4.nabble.com/file/n4684073/Snap_2016-04-02_at_01.png
>
> 3. Treasurer then proceeds to immediately pay for invoice by processing
> payment. Payment is $24. Transfer account is Checking Account and Post to
> Account is A/R.
>
> Did I do that right? Net Assets are showing $25.
> <
http://gnucash.1415818.n4.nabble.com/file/n4684073/Snap_2016-04-02_at_01.png
>
>
>
> Shouldn't it be $23 because I have $24 in my checking account and $1 that
> I'm holding for the scout that can't be spent?
> Joshua
>