Help with GNUCASH for some transaction options

David T. sunfish62 at yahoo.com
Tue Dec 13 22:20:39 EST 2016


Just a minor point regarding the A/R and A/P accounts: the warning bit about editing transactions there has to do with using gnucash's business functions. If you don't use those features, then there is nothing special that will go wrong. you can add and edit entries in these accounts. 
The business features seek to streamline business processes, and in so doing, prevent manual editing of transactions there.

 
 
  On Wed, Dec 14, 2016 at 5:59, DaveC49<davidcousens at bigpond.com> wrote:   Hi Winlux,

Addressing your first problem.  If you don't want to manually alter the A/R
and A/P accounts,  you could record the receipt of a payment against the A/R
for the 360 and at the same time make a payment for the same amount against
the A/P using the business customer and vendor payment facilities. 

This would produce the following two transactions to your accounts. The
first records the restaurant bill as being paid and the second reduces the
amount you owe cmpoany A by the amount of the bill.

Asset:Bank          Db 360
Asset:A/R                                            Cr  360


Liability:A/P        Db 360 
Asset:Bank                                        Cr  360

This will put entries into your Bank account that cancel each other out.
Note that this might cause reconciliation problems as your bank statement
will have no record of these dummy transactions to the bank account. But the
opening and closing balances will match. Not sure if it will mark these
transactions as reconciled or notin this case but it will preserve marking
the transactions as payments against specific invoices and bills.

Alternatively  one could manually do the transaction as

Liability:A/P        Db 360
Asset:A/R                                            Cr  360

leaving out the dummy transaction splits to the Bank account. This is fine
in accounting terms but will not automatically mark the transactions as
payments against the specific invoices. It may be possible to identify the
transaction as a payment against the requisite invoice and bill but I
haven't tested that. One of the developers may be better placed to advise if
this is possible and how to do it.

Your problem B is really the same problem.  You make dummy payment to
company A and a dummy purchase from Company C for the same amount commenting
it appropriately in the Notes/Descrition Fields of the transaction. If you
use the business features to record this you will have entries in your bank
account which cancel each other out as above.

David Cousens



--
View this message in context: http://gnucash.1415818.n4.nabble.com/Help-with-GNUCASH-for-some-transaction-options-tp4688159p4688195.html
Sent from the GnuCash - User mailing list archive at Nabble.com.
_______________________________________________
gnucash-user mailing list
gnucash-user at gnucash.org
https://lists.gnucash.org/mailman/listinfo/gnucash-user
-----
Please remember to CC this list on all your replies.
You can do this by using Reply-To-List or Reply-All.
  


More information about the gnucash-user mailing list