Help with GNUCASH for some transaction options

DaveC49 davidcousens at bigpond.com
Tue Dec 13 19:59:49 EST 2016


Hi Winlux,

Addressing your first problem.  If you don't want to manually alter the A/R
and A/P accounts,  you could record the receipt of a payment against the A/R
for the 360 and at the same time make a payment for the same amount against
the A/P using the business customer and vendor payment facilities. 

This would produce the following two transactions to your accounts. The
first records the restaurant bill as being paid and the second reduces the
amount you owe cmpoany A by the amount of the bill.

Asset:Bank           Db 360
Asset:A/R                                            Cr  360


Liability:A/P         Db 360 
Asset:Bank                                         Cr  360

This will put entries into your Bank account that cancel each other out.
Note that this might cause reconciliation problems as your bank statement
will have no record of these dummy transactions to the bank account. But the
opening and closing balances will match. Not sure if it will mark these
transactions as reconciled or notin this case but it will preserve marking
the transactions as payments against specific invoices and bills.

Alternatively  one could manually do the transaction as

Liability:A/P         Db 360
Asset:A/R                                            Cr  360

leaving out the dummy transaction splits to the Bank account. This is fine
in accounting terms but will not automatically mark the transactions as
payments against the specific invoices. It may be possible to identify the
transaction as a payment against the requisite invoice and bill but I
haven't tested that. One of the developers may be better placed to advise if
this is possible and how to do it.

Your problem B is really the same problem.  You make dummy payment to
company A and a dummy purchase from Company C for the same amount commenting
it appropriately in the Notes/Descrition Fields of the transaction. If you
use the business features to record this you will have entries in your bank
account which cancel each other out as above.

David Cousens



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