A/P Register Question

[Derek Atkins]

Hi Joseph,

Joseph Pellegrino <jdpellegrino at comcast.net> writes:

> Thanks Derek,
>
> Is it possible to go from this:
>
> T	Ref		 Payment 
> P	Payment	   1 
> P	Payment	   5 
> P	Payment	 10
>
> To this:
>
> T	Ref		 Payment 
> P	Payment	   16

Sure.  Pay only a single invoice!

If you are paying multiple invoices at the same time then you need
individual splits in your A/P account, one split for each invoice you're
paying.

> and only see the the individual payments opening the split?  I like
> that the "Lot Links" have been changed but it seems they’ve just been
> replaced by “Payment" entries and it still makes for a cluttered
> transaction window. I think ideally the entry would look like the what
> I have above and opening the split would show us the individual
> entries preferably each of those entries would have info pointing to
> the specific invoice..

It's less cluttered for multiple reasons.  In particular in the COMMON
case of a 1:1 mapping of payment <-> invoice then you only require a
single entry in A/R (versus three entries).  The in UNCOMMON case of
paying multiple invoices with a single payment then you still have a
reduction in the number of entries in the A/R account, but you do need a
split-per-invoice and that will never change.

Enjoy!

-derek

>> On Jan 20, 2016, at 2:45 PM, Derek Atkins <warlord at MIT.EDU> wrote:
>> 
>> Hi,
>> 
>> Joseph Pellegrino <jdpellegrino at comcast.net> writes:
>> 
>>> I recently updated from 2.6.3 to 2.6.11 and I noticed that after the
>>> migration how payments posted in A/P seemed to change and I was
>>> wondering if someone could give me more information about it. I think
>>> that I read in the archives that changes were made to clean up the use
>>> of "Lot Links” which may apply to my question. So, in 2.6.3 if I made
>>> one payment against multiple invoices the A/P register might read:
>>> 
>>> T	Ref		 Payment		Bill
>>> P	Payment	16
>>> L	Lot Link	  			16
>>> L	Lot Link	  1
>>> L	Lot Link	  5
>>> L	Lot Link	10
>>> 
>>> A single payment from to A/P through the “Process Payment” Dialog
>>> would generate a register as shown above.
>>> 
>>> Now that register looks like this:
>>> 
>>> T	Ref		 Payment
>>> P	Payment	   1
>>> P	Payment	   5
>>> P	Payment	 10
>> 
>> Correct; this was reverting to the old (2.4) behavior which reduces the
>> number of extra transactions you get in A/R, and actually makes a lot of
>> processing easier.
>> 
>>> Is there a way to show the total payed in the register kind of like
>>> what I had before? And although it’s less important, I wouldn’t mind
>>> surpassing all the individual payments, they should probably be under
>>> a split I would think.
>> 
>> Sure, click on one of the split-lines in question and then click on the
>> "Split" button to open up the full transaction.  You'll be able to see
>> the Credit split which would be the total amount that came from your
>> bank account.
>> 
>>> Thanks
>> 
>>> Please remember to CC this list on all your replies.
>>> You can do this by using Reply-To-List or Reply-All.
>> 
>> -derek
>> -- 
>>       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
>>       Member, MIT Student Information Processing Board  (SIPB)
>>       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
>>       warlord at MIT.EDU                        PGP key available
>> 
>> _______________________________________________
>> gnucash-user mailing list
>> gnucash-user at gnucash.org
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> -----
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>
>
>

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available