Tracking Projects

[Hass, Michael]

This works for invoices but not if you are paying routine expenses out of
petty cash, with a credit card, or by check. You can post a bill to a Job
but not a simple expense.

On Fri, Jul 15, 2016 at 5:36 AM, Katie Eldridge via gnucash-user <
gnucash-user at gnucash.org> wrote:

> On 14/07/16 17:21, Pete Haworth wrote:
>
>> Thanks. Yes that does sound like a lot of work.  I think I will just stick
>> using a spreadsheet to track the concert profit/Loss.
>>
>> On Thu, Jul 14, 2016 at 5:06 AM Michael Hass <mh at drivedp.com> wrote:
>>
>>
>>>
>>> I believe there is only one work-around, no direct solution. You have to
>>> use the voucher tool and run all the expenses through an “employee”. That
>>> can only post to a Payable account so if you’re using a credit card or
>>> check for those expenses, you have to post those expenses to a
>>> pass-through
>>> Payable and then move the balance to whatever account made the
>>> disbursement. That makes reconciling a bit hard. A lot of steps.
>>>
>>>
>>> On Jul 13, 2016, at 5:26 PM, Pete Haworth <pete at haworths.org> wrote:
>>>
>>> I am the treasurer for an organization that promotes musical concerts.
>>> Is
>>> there a way for gnucash to associate income and expenses with a specific
>>> concert?  Right now I keep a spreadsheet to keep track since I can't
>>> find a
>>> way to do it in gnucash.  I guess it's a kind of project accounting.
>>> Thanks,
>>> Pete
>>>
>>> Hi Pete,
> I think this should not be quite as awkward as the suggested steps... If
> you use the 'business features' you should be able to class each concert as
> a 'job' (or 'client' if that makes more sense for your situation - depends
> on what you mean by 'promote')...
>
> Then each time you have expenses for that concert you mark the 'default
> chargeback project' when entering the bill or expense voucher, mark the
> expenses as 'Bi' - billable items; and each time you receive income for
> that concert process via an invoice (even if you are not actually issuing
> an invoice).  The expense items will appear on the invoice to set against
> the income received, or you could use a combination of invoices and credit
> notes to set off the totals.  Then you can use the customer/job report to
> look at each concert.  I'm no longer working in this field so can't check
> for you, so experiment first using test data, especially if different
> concerts are 'promoted' on different basis...
>
> Hope that helps,
> Katie
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.




-- 
Michael Hass
*Drive Development Partners*
mh at drivedp.com
www.drivedp.com
561-877-3415 // direct
515-447-9689 // mobile