Set up club membership fees?

[DaveC49]

David,

You could perhaps use the Business->Customer->New Invoice invoice facilities
of Gnucash to issues invoices to members when fees are due.
The  Business->Customer->Process Payment  could then be used to record
payments received from team members. This would credit the A/R account ( or
subaccount for an individual team member as below) and debit the amount to
the bank account. 
It is also a common practice to have a Bank:Undeposited funds account which
is debited and the A/R account is credited when you receive the money from
an individual instead of debiting  the bank account directly.  When you
deposit funds in the bank, you then credit the Bank:UndepositedFunds and
debit the Bank:ChecqueAccount by the amount of the deposit. This helps track
down any money missing from deposits etc

The invoice will create a debit entry in the Accounts receivable account and
you would use an appropriate income account e.g. Income:Fees for the
transfer account for the corresponding  credit entry. 

If you required to have individual recording of what members owed you could
potentially setup sub accounts of the Accounts Receivable for each team and
then each member of each team. This could be a bit cumbersome as you have to
select each members individual A/R account when creating the invoice but it
has the advantage that any non-zero A/R sub account balance will be
outstanding fees.  You could also have sub -accounts of the Income:Fees for
each team if it is important to know what the income and expenditure is by
team.

This would also require setting each team member up as a Customer for
creation of the invoices and perhaps include the team and member name in the
company name field for each customer . It will involve a lot of initial
setup but should allow you to track outstanding fees easily and use any of
the business reporting (customer Summary and Receivable Ageing will probably
be the most useful.


If the above is not sufficiently clear to get you started, I can illustrate
it with a few sample transactions.

Cheers
David Cousens



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