GL Accounts

[Christoph R]

Hi Caleb,

all outstanding payments and receivables are collected in the A/R and A/P accounts. You distribute your income and expenses in the invoices and bills to the Income and Expense accounts. 

You should see the A/R and A/P accounts as transitory payment accounts for the business functionality. Do not use them manually. 

Cheers,
Christoph

> Am 08.12.2017 um 15:52 schrieb Caleb Walker <caleb at calebwalker.net>:
> 
> Thank you Mr. King for your response.  My question is not about accounting principles but more so how do I do that in GC.  When I go to “Process Payment” the only thing available to “Post To” is “Assets:Accounts Receivable”.  I cannot put anything else in there nor can I put multiple accounts in there.  Also in the “Transfer Account” section I can only choose one account.  However, in processing a payment it should normally debit a cash account but having the freedom to debit or credit any account would be useful.
> 
> Then I went to create an invoice and in the "Invoice Entries” section I can only select and Income Account in the “Income Account” column.  I tried to type in an equity account like “Equity:Opening Balances:Caleb Startup Capital” and the program said that the account did not exist.
> 
> I have followed these same examples in A/P as well to no avail.  Is there a config file I need to edit to allow me to get out of this “jail” where the program is forcing me to shoe-horn my processes?  I also cannot find a way to do a “split transaction” yet.  I am still looking though.
> 
>> On Dec 8, 2017, at 1:11 AM, Maf. King <maf at chilwell.net> wrote:
>> 
>> Hi Caleb, 
>> 
>> welcome to the list.  Answers inline...
>> 
>> On Thursday, 7 December 2017 17:56:18 GMT Caleb Walker wrote:
>>> Hello All,
>>> 
>>> I am trying to use GNUCash like I use Sage 100 understanding it is not as
>>> full featured as Sage but might be ok with another business I am starting. 
>>> What I would like to do is make payments to something other than AP or
>>> receive invoices to something other than AR.  Is that possible? 
>> 
>> Yes.  if a transaction isn't a AP purchase, why would you shoe-horn it into 
>> AP?  EG. you buy something with cash. the transaction is Assets:CashOnHand -> 
>> Expenses:Whatever, which you can record perfectly easily in GC.  
>> 
>>> One
>>> example, I made a payment to my landlord and part of it was a deposit which
>>> I would like to go into an asset account and the other part is rent which
>>> would go into an expense account. How do I do that with this software? 
>> 
>> You'd need a "split transaction", so £100 from Assets:Bank can be split to any 
>> other number of accounts - eg £30 to assets:landordDeposit, and £20 to 
>> Sales:tax and £50 to expenses:rent
>> 
>>> Another example, I received cash into the account that I would like to tie
>>> into an equity account to show owners startup capital.  How do I easily get
>>> the money over there?  Thank you for your help
>> 
>> Assets:Bank <- Equity:OwnerCapital:CalebWalker would be one way.
>> 
>> I suggest you give an hour or two to the tutorial & concepts guide at some 
>> point which will cover these questions in more depth. See 
>> http://gnucash.org/viewdoc.phtml?doc=guide
>> 
>> Good luck with your new venture.
>> Maf.
>> 
>> 
>>> 
>>> Caleb
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>> 
>> 
>> -- 
>> Maf. King
>> PGP Key fingerprint = 8D68 A91F 733B 2C1F 43B7  2B7C E591 E8E1 0DE7 C542
>> 
>> 
>> 
> 
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