Creating custom business A/P check layout

[Rich Shepard]

On Wed, 8 Feb 2017, R. Victor Klassen wrote:

> However, I realized I could also use this to annotate that multiple
> invoice numbers were being paid. If, for example, I’m paying three
> different invoices, I could create three different lines for them (as if
> they were for three accounts) but give them all the same account. So one
> would be “Chequing account” and the other three would sum to that one and
> all be “Liabilities:Accounts Payable”.

Victor,

   I'll need to develop a work flow for this. I'm used to entering all A/P
invoices/bills as A/P transactions for each specific vendor.

   The old software has a 'Cash' menu with four items: Pay Invoice, Pay
Invoices, Receive Payment, and Receive Payments. When there are multiple
vendors (and perhaps multiple invoices per vendor, e.g., my accountant
invoicing me for quarterly tax payments and annual tax preparation, all
would be presented for payment. I'd need to manually uncheck those not to be
paid. Then I'd print them all and post the payments.

   It appears that GnuCash does individual vendors and individual invoices.
I'll need to get used to this.

> Depending on how you have the custom cheque format set up, they can then
> appear on the cheque stub.

   I'm going to modify the 3-part check format. I _think_ it prints the
vendor name and list of invoices being paid on the two stubs.

> It is, however, a relatively manual process. If I want to do that I do it
> by editing the transaction after it was created by “pay”ing it in the pay
> invoice dialogue.

   This coming weekend I'll re-read the A/P and A/R sections of the help and
guide manuals to learn more details and fix the latter.

Thanks,

Rich