Transaction Journal View - blank "Memo" instead of Description

[Waitman Gobble]

On 2017-06-10 17:54, Adrien Monteleone wrote:

>> On Jun 10, 2017, at 4:30 PM, Waitman Gobble <waitman at waitman.net> 
>> wrote:
>> 
>> Thanks. It appears top posting is preferred here?
>> 
>> For example, what I see for one invoice in Transaction Journal View.
>> 
>> 19/04/2017   3461      UjENA USA                      3255.24
>> Invoice                       housecln    300.00
>> Invoice                       util        578.00
>> Invoice                       office       50.00
>> Invoice                       office      250.00
>> Invoice                       office     2077.24
>> 
>> I can see the account name, but "Memo" is blank. When I open the 
>> invoice I can see the descriptions, but I do not see a "Memo" or 
>> "Note" field for each line item. There is a note field for the entire 
>> invoice.
> 
> Invoices posted using the business features are a bit different than 
> normal transactions entered into a register.
> 
> In the above sample, the memo field is between "Invoice" and the 
> account name. You can type something in here if you like.
> 
> When viewing the invoice, each line item has a description, this is 
> different from the description of register transactions. (which is 
> filled in with the customer/company name for invoices/bills)
> 
> If you uncheck the "Accumulate Splits?" box when posting, you will see 
> those descriptions from the invoice posted as the memo for each split 
> line in the AR/AP register. When "Accumulate Splits?" is checked (the 
> default) this field will be left blank because you'd have multiple 
> descriptions writing over themselves or GC would have to choose which 
> one to use. I suppose it could concatenate them, but it opts instead to 
> leave the field blank.
> 
> Unpost the invoice, repost and uncheck the "Accumulate Split?" box and 
> then view the AR/AP register again. You should see your descriptions 
> from the invoice now appear as the memo in the register for each split.

Thanks, that solved the problem. But I'm not yet sure what I "lost" by 
unchecking the Accumulate Split box. I've only entered a couple of test 
invoices to see how it works.

> 
>> It would be nice if I could double-click the invoice line and open the 
>> invoice, maybe I am missing something?
> 
> That would be nice too. I agree. Please file a Request For Enhancement 
> on Bugzilla.

OK great. I'll fetch the current head and make the changes. It should be 
easier to see the list of invoices. I should be able to click and see 
the list, and click to open each one. If you do one invoice and print 
it, the way it is works. But I typically enter up to five invoices for a 
customer in a day. I need to see a list. I am new, but I'm having to 
type in the actual invoice number in the search to view it. I want to 
click a customer and see the invoices, click the invoice to open.

In my test I made two invoices. Apparently I messed up and some accounts 
are "Assets" and some "Income" which totally rucks up the reports, at 
least what I am looking for. I need to figure out how to change the 
accounts or start over. Also when I assign a job I cannot seem to 
unassign. (I first thought the "job" was messing up the reports but I 
think it's not actually the case, it's probably income/asset issue).

I'm working on figuring this out. Expense items are actually invoices 
for investment. So 50 employees for the pay period invoiced to 
investment. Office supplies, machines, etc. Not actually expenses. But 
the product shipped has a value, not tied to expenses. So I need 
production report of value. And need income statement based on account. 
I'm tracking three things basically, invoices to investment (like you 
buy five desks and invoice against investment), invoices to value of 
product shipped (to track production), and employee wages expense (again 
invoiced against investment money but needs to be separate for payroll 
processing)

> 
> Regards,
> 
> Adrien
> 
> ---
> Waitman Gobble
> 
> On 2017-06-10 12:41, Derek Atkins wrote:
> 
> Hi.
> Welcome to GnuCash.
> The transaction description is on the top line with the date.
> Each split line also has a memo field. This is what you see in 
> transaction journal mode.
> There is also a note field, which is visible in double line mode.
> Hope this helps.
> -derek
> --
> Sent from my Android device with K-9 Mail. Please excuse my brevity or 
> typos.
> On June 10, 2017 12:01:31 PM EDT, Waitman Gobble <waitman at waitman.net> 
> wrote: I am new to GnuCash. I am running GnuCash 2.6.16 on FreeBSD
> 11.0-RELEASE-p9
> In the Transaction Journal View there is a column "memo" which is blank
> for all entries. Is there a way to see the "Description" instead? Or,
> maybe there can be a memo on a line item, but I'm not seeing it.
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