Issues with Importing Invoices

[Adrien Monteleone]

> On May 27, 2017, at 10:36 PM, Bruce Danielson <DanielsonB at LogRoom.com> wrote:
> 
> Greetings - I am a fairly new user, and have a couple of business questions.
> I was looking to see if I can make, print & send to vendors Purchase Orders
> in GnuCash, and assign this to job(s) if necessary.  I see Orders in the
> Properties / Counters tab but there is little to no explanation as to what
> this is for.  Could be for stock orders, but having them pre-numbered
> doesn't make sense.  This looks like maybe a latent Purchase Order
> numbering?
> 
> 
> 
> Yes I can twist & alter a custom Vendor Bill printout to say Purchase Order,
> & send that, but that's not exactly the same thing.  So just wondering what
> the thoughts are on that.

Since GnuCash doesn’t handle inventory, I’d suspect purchase orders aren’t included either. I’ve been using the business features for about 3 years and I’ve never stumbled upon any such animal. It would be nice to generate them and then turn them into bills. I suppose creating a bill and not posting could be a work around, but my experience is POs and actual Vendor bills rarely match 100%. (I’ve seen vendors frequently fill partial orders over several shipments and invoices - this would be a pain in GC)
> 
> 
> 
> 
> 
> On a related topic - are the Jobs relating to Customers the same as Jobs
> relating to vendors?  Can A Job relate to A Vendor with multiple Bills AND
> also to A Customer with multiple Invoices?  This is a little confusing, but
> I can see from what I do having A Job that covers A Customer AND A Vendor.
> Trouble is I might have multiple vendors, but usually one customer per job.
> 

Unfortunately, jobs cannot have multiple vendors or customers and the same job is not used for both. You can create a vendor job and a custom job with the same name (I’m pretty sure) but it can only be assigned to one or the other and only one at a time. Within that limitation though, yes a single job, tied to a single customer or vendor can have multiple invoices or bills, just only for that single customer or vendor.

There is also the ability to ‘charge back’ expenses to customers. This might accomplish some of what you might look for in using the same job for a vendor and customer, but certainly not everything.

This situation makes the jobs feature very limited in utility. While single customer jobs might be more likely, single vendor jobs are nearly non-existent. I think at least on the vendor side, this was either an oversight or work left to be done by the original programmers.

Regards,

Adrien
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> Any feedback on either topic is appreciated.  
> 
> Thanks,
> 
> 
> 
> Buster
> 
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> 
> 
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