Vendor Bill - Invoice Entries

Fri Oct 20 14:59:58 EDT 2017

Odoo is another option. It’s open source, and free, but they do try to talk you into buying their hosted version. (there is a Turnkey-Linux version which you can spin up quickly to play with using VirtualBox or VMWare) It’s probably more beast than you need though. On that note, check out the Turnkey-Linux apps and you might find something more to your needs.

I do freelance work and wanted to track my separate service revenue so I just created revenue sub-accounts for that. When I create invoices, I put a description and choose the appropriate revenue sub-category. Everything rolls into ‘revenue’ if I want to see it consolidated, otherwise, I can see it separately.

If I start using a similar description as a previous invoice (because some services repeat each month) I get an auto-fill benefit which includes quantities, prices, discounts, taxes, and posting account.

Regards,
Adrien

> On Oct 17, 2017, at 9:56 AM, C M Reinehr <cmr at reinehr.net> wrote:
> 
> Probably the most common, and least expensive one, that I run into most often is Quick Books. I've never used it but I have used Quicken -- and left it for GnuCash!
> 
> Here at my office we use an ERP product called Southware Innovations. We've been using it for quite a long time now so I'm not up on their current pricing but at a guess I think the cost of a single user license for the basic accounting modules as well as order entry/sales & inventory management will likely run between $2,500 & $5,000.
> 
> Here is a website that I just discovered that appears to list any & all kinds of software available. Narrowing it down to inexpensive accounting packages you get:
> 
> https://www.softwareadvice.com/accounting/?deployment_id=&market_products_sort_order=&market_products_sortby=great_fit&more=true&price_ranges=1&stars=&segment_id=&platforms=&int_site_code=&subsize1_id=
> 
> If that URL is corrupted just start at www.sofwareadvice.com.
> 
> Cheers!
> 
> On 10/16/2017 05:44 PM, fellowtraveler at comcast.net wrote:
> > Thanks CM, I’ll take a look. Given that this is a very small non-profit, I am hoping to avoid a commercial package and so far GC has (mostly) met the needs but now we’re looking at trying to have more data available that is not strictly just dollars and cents so to speak. In any case, are you (or anyone else here) aware of some common commercial packages?
> >
> >
> >
> >
> >> On Oct 16, 2017, at 6:31 PM, C M Reinehr <cmr at reinehr.net> wrote:
> >>
> >> I second the comments by Michael. While I use GnuCash to keep up with my personal accounting, for my business I use commercial accounting software which provides all of the modules described and quite a few more. You can license as few or as many modules as desired -- at a cost, of course. So, if you're doing only basic accounting you can license only the general ledger module, which would be analogous to GnuCash. But if your needs are greater than there are the accounts receivable module, the accounts payable, module, payroll, inventory control, sales order entry, point of sale, etc.
> >>
> >> The only other open source software of which I am aware that would provide you these types of modules is a product called SQL-Ledger which you may wish to investigate:
> >>
> >> http://www.sql-ledger.org/cgi-bin/nav.pl?page=feature/index.html&title=Features
> >>
> >> At the very least looking at what SQL Ledger has to offer will show you the kinds of packages available.
> >>
> >> Otherwise, you're looking at purchasing commercial enterprise resource software.
> >>
> >> Hope this helps!
> >>
> >> CMR
> >>
> >> On 10/16/2017 05:04 PM, fellowtraveler at comcast.net wrote:
> >>> Michael:
> >>> Thanks for the reply. I have to say, I was thinking this would be a natural function of business accounting software but I see your point about the bulk. This is a function I am currently looking into for a non-profit. Basically, we receive invoices for services which I’ve been inputing as bills into the AP register. The invoices of course could contain any number of services, many of which are common. What we’d like to be able to do is to create reports that might say, these are the top 5 services that were preformed in 2016 and how many of each there were. I’d prefer to only have to enter this data once, so I was hoping that GC would have the functionality but I am finding out that this might be outside the scope of any accounting type of software.
> >>> Would you be able to suggest an approach, a tool, that might compliment GC? Or is this just going to have to be something totally different?
> >>> Thanks.
> >>>> On Oct 16, 2017, at 9:17 AM, Mike or Penny Novack <stepbystepfarm at dialup4less.com> wrote:
> >>>>
> >>>> On 10/15/2017 10:08 PM, DaveC49 wrote:
> >>>>> Hi,
> >>>>>
> >>>>> The facilities you are requesting are likely to require an inventory
> >>>>> management system. At present Gnucash is an accounting package and currently
> >>>>> does not incorporate any features for inventory management. As far as i know
> >>>>> there are no plans to incorporate such features in the near future. To do so
> >>>>> would reuire a developer(s) interested in developing these features.
> >>>>> Similarly while it can handle the accounting specific side of payroll
> >>>>> management it does not handle the calculation of payrolls, deductions, taxes
> >>>>> etc. You may need to took at ERP software if you require these facilities.
> >>>>>
> >>>>> David Cousens
> >>>>
> >>>> I am going to point something out. Gnucash is an accounting package. A business might need a number of OTHER packages that would interact with the accounting package, but normally are separate parts. Why separate? Because which of these other parts a business might want/need depend on the business. A unified business application (including ALL the different possible pieces) would be unnecessarily bulky, with a given business never using many of those pieces.
> >>>>
> >>>> inventory -- only if the business HAS inventory that it sells
> >>>> payroll ------ only if the business has employees (employees in the legal sense of that word)
> >>>> billed time -- only of a business deals in "billable hours"
> >>>> POS --- only if a business does this kind of retail << point of sales not only interacts with accounting but also inventory >>
> >>>> etc. etc. etc.
> >>>>
> >>>> Since I do accounting just for non-profits, I am aware of OTHER "pieces" that would apply to this specialty. Just because I may be using gnucash to provide these pieces does NOT mean "part of gnucash" << I am simply ALSO using gnucash to implement "virtual  books" for those specific pieces >>
> >>>>
> >>>> Michael D Novack
> >>>> _______________________________________________
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> >>
> >> --
> >> "The price of freedom is eternal vigilance." -- Thomas Jefferson
> >> --------
> >
> -- 
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