[GNC] Hidden accounts and balances

[David Cousens]

Bridgit,

The hidden feature in GnuCash simply means that the account will not be
visible in the Account Tree (and any popup selection menus ? - see below),
not that the account is inactive, and not in use at all and is effectively
removed from the account tree.

A hidden account can still have transactions which target the account, its
balance still sums into any parent accounts. It is primarily a convenience
to simplify the account tree presentation and selection popups. This is an
exerpt from the help manual on creating accounts
https://www.gnucash.org/docs/v3/C/gnucash-help/acct-create.html

"The Placeholder check-box sets an account to read-only status and prevents
the addition of transaction data to the account.

	Note
Setting an account to Placeholder will also hide that account in the pop-up
account list in a register. Sub-accounts to the placeholder account will
still display in the pop-up, however.

The Hidden check box hides an account (and any sub-accounts) in the account
tree. To reset this option, you will first need to open the View → Filter
By... dialog for the account tree and check the Show hidden accounts option.
Doing so will allow you to select the account and reopen this dialog.

	Note
Hidden accounts still appear in the pop-up account list in a register. To
remove an account from this pop-up account list as well, check the
Placeholder check box."

It is also worth noting here that an account which has transactions into it
can be set as a placeholder, i.e. readonly and the existing transactions can
remain, it still has a balance associated with those transactions and
itsbalance should also include the sum of any child accounts as well as any
transactions to the placeholder itself.

If you want to remove an account from the account tree completely the Delete
Account option in the popup menu which appears when you right click on an
account in the account tree presents you with a dialog which will transfer
the transactions in the account to another specified account before deleting
the account.

David Cousens




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David Cousens
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