Accounting rules

[Adrien Monteleone]

Bert,

I’ll tackle the 2nd question first…

Just change the unused customer info to match that of another real customer you need to input. If you don’t have one you need to add yet, just name it ‘use next’ or something similar to alert you in the Customer Overview that you have a customer number that needs to be re-used before you create a completely new one. (note, the same process can be used for an errant entry in Vendors, Bills, and Invoices - you can’t delete them once you create them)

If the customer shows up in reports for some reason and you don’t want it to, just mark it as ‘inactive’. Usually though, a customer/vendor would only show up in reports if there are transactions associated with it. This ‘inactive’ feature is useful for customers/vendors who you have transaction history with, but who cease at some point to be current customers/vendors.

I’m not sure what you are asking in the first question. (probably a translation issue) What do you mean by ‘exploit?’ What’s the native word and language so I can decipher?

Is the attraction a property asset you own or a public venue that you use for events? or something else?

In either case, I wouldn’t create a customer to track anything about them. If this is a venue and you might have expenses paid to the venue, then you’d want the venue to be a Vendor.

But more likely, what you are describing is a situation that is handled by the ‘Job’ feature in Gnucash. Unfortunately, this feature is very limited. (only one customer per job, only one vendor per job, and the two jobs - the customer job and vendor job are separate - that is, they aren’t the same job even if they have the same name) I also haven’t found any useful reporting with respect to the Jobs feature yet. What might serve you better is to use the Double Line view in your registers, and put a memo line for the transaction with the name of the attraction. Then you can run transaction reports that filter based on the attraction name.

If these attractions are regularly re-used as an income source, I would recommend creating separate income accounts for each attraction like so:

Income:Attractions:Attraction1
Income:Attractions:Attraction2

etc.

You may also need to create attraction sub-accounts for VAT:

Liabilities:VAT Payable:Attraction1
Liabilities:VAT Payable:Attraction2

But more likely, I’d use memo lines for this purpose instead and keep the VAT sub-accounts only for different jurisdictions you’d have to remit the VAT to. (unless the two are tied together)

If you regularly use a handful of attractions for revenue and you need to track their profit & loss separately, you could also separate the expense accounts by attraction. But this will be much more detailed and cumbersome. It may not be necessary for your needs.

You have two options:

1 - create sub-accounts of each expense account for each attraction like so:

Expenses:Supplies:Attraction1
Expenses:Supplies:Attraction2

2 - create separate ‘trees’ of expenses for each attraction like so:

Expenses:Attraction1:Supplies
Expenses:Attraction2:Supplies

The first method is probably easier to find in drop down list. The second is easier to customize reports for because of how accounts are selected in reports, but either will be appropriate. It’s really a personal preference.

If I completely misunderstood the first question, my apologies.

Finally, on the tracking of weather conditions and reservations, I think that would have to be handled outside of Gnucash. If these are not fixed properties and the location changes, then your sub-accounts above would have to be more generalized. You could still use memo lines though for location information that you can use to filter reports.

Regards,
Adrien

> On Feb 7, 2018, at 5:12 AM, Bert Heijne <BertHeijne at outlook.com> wrote:
> 
> Hello everyone, 
> 
> As a new be to bookkeeping and Gnucash. I have some questions about accounting. I already did some work with GC and read the manual.
> My company is a rental of party material and we have some attractions that we rent and we exploit the attractions.
> 
> So we have invoice and bills, cash income from the rental (pay at delivery) and Cash income from the attractions.
> 
> 1- Is it wise to give the attractions we exploit and have cash income from, make them customer so we can track their income and get it to the wright Vat box. Also track information about where and Weather conditions?
> Say reservation of the first 20 customer numbers for the attractions.
> 
> 2- Can I remove a customer from the customer list that i accidental made? (it was suppose to be a vendor) or just change the input. customer isn't used yet in any transaction. 
> 
> For now these questions, I have a lot so Thanks for the help 
> 
> Greeting Bert
> 
> 
> 
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