[GNC] Forward payments

[Stephen M. Butler]

On 06/28/2018 12:25 AM, Tony Vanson wrote:
> Thank you for your quick response. My Staff account is set up as an Expense
> not as an Asset. In this particular case would I need to set up a new
> account Current Assets:Staff - as a child account under Current Assets?
> Cheers

I would set it up as an asset.  Even if you physically handed them the
cash and they physically put it into their wallet for future
disbursement as needed, it is still your asset.  If anything is left
over when you return it would come back to you for put back into the bank.

I presume you will get periodic statements about how that asset is being
disbursed so you can make the appropriate entries to transfer funds to
the appropriate expense accounts (just like you do now, except the asset
side is not the bank but the "staff accountant"). 

That way you could notice if the funds were running short and do online
banking to send more funds to that person.
> On Thu, Jun 28, 2018 at 2:08 PM, Maf. King <maf at chilwell.net> wrote:
>
>> On Thursday, 28 June 2018 07:53:02 BST Tony Vanson wrote:
>>> Hi all,
>>> Hopefully someone can advise me how to treat the following problem which
>>> stumps me.
>>> I am using GNUcash 2.6.18 on Windows 10.
>>> I shall be away for several months and have transferred credit from my
>>> Savings account to my Staff account with a lump sum amount for her to pay
>>> her Salary, Electricity, Pool chemicals, Internet access etc, on the due
>>> date. All these are set up as expense accounts.
>>> All accounts, apart from her Salary and Internet access, are variable in
>>> amount and payment date.
>>> I assume that I have to split the lump sum to the various accounts as
>> they
>>> are paid or is there some other method?
>>> I also need to take into account that the payment I've made to the Staff
>>> account may be too small or too large.
>>> Any enlightenment to a personally perplexing problem would be greatly
>>> appreciated.
>>> P.S. I only use GNUcash for my personal information and does not have any
>>> taxation or other legal requirement.
>>> Cheers
>> Hi Tony.
>>
>> Do you have accounts in GC that represent your Savings account & Staff
>> accounts?
>>
>> To me it seems that you should let GC reflect reality - you've got a
>> transaction from Assets:Savings to Assets:StaffAccount.  as the payments
>> are
>> made, you have transactions between Assets:StaffAccount & expense accounts
>> as
>> appropriate. (presumably, you could be emailed details of payments made to
>> keep your GC up to date?)
>>
>> If, on your return, you have balance left in Assets:StaffAccount, just
>> record
>> a transaction putting it back into savings.
>>
>> HTH,
>> Maf.
>>
>>
>>
>>
>>
>