[GNC] Advice needed, how to handle a medical reimbursement account...

[Peter Rowed]

1. Pay the $100 .....credit chequing, debit medical expense.

2. Submit claim...debit MRA account,, credit medical account.

3. Receive reimbursement. Deposit into chequing account. Debit chequing, credit MRA.

Everything is now back to zero and you have a transaction history of what happened.

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-------- Original Message --------
On 14 May 2018, 05:10, randix wrote:

> I've been stumbling around with a particular issue for several years, and
> figure I need to finally clean up how I enter the amounts in question, once
> and for all... honestly, I'm stumped...
>
> I do contract work all over the country. When I do contract work in lovely
> (sarcasm) San Francisco, they have enacted a city ordinance that mandates
> that in certain situations, employers in the City of San Francisco, are
> required to set up a medical reimbursement account ("MRA") for employees--I
> qualify. On a quarterly basis, I get notified that an employer has deposited
> X amount in my medical reimbursement account. I can then submit my health
> related expenses, and get reimbursed.
>
> So here's what I've done in the past, and I realize there must be a better
> way that is more clean...
>
> 1. I created an ASSET account for the MRA. Actually I created several ASSET
> accounts because each employer I do contract work for in San Francisco,
> creates a separate MRA account for me. Those accounts reflect my pending
> credit balances in each MRA account. If I didn't do that, my head would be
> spinning to keep track of how much I have available in each MRA account (and
> which one I should submit a claim to...)
>
> 2. I obviously have standard EXPENSE accounts set up for healthcare, broken
> down by insurance, medical, dental, optical, etc.
>
> So let's say that on April 1 I paid $100 to Doctor X. I have a debit off
> one of my checking accounts to pay that amount, and my expense account for
> medical reflects the $100. I then submit a claim reimbursement for the $100
> from an MRA account. When the claim is approved, they deposit the $100 in
> my checking account, obviously that shows up as a credit/deposit. The
> offsetting entry is for the MRA account where the payment came from, so my
> ASSET account for that MRA reflects the new balance remaining.
>
> BUT... obviously I still have the $100 payment reflected in my expense
> account for medical. How do I get a credit into that account so it
> accurately reflects the amount of my medical expenses for which I have not
> been reimbursed? I know this makes zero sense, but in a fantasy world I
> would like to have credits be made simultaneously in both the ASSET MRA
> account as well as the EXPENSE medical account.
>
> Hope that makes sense... GnuCash suggestions to get me out of this
> accounting jungle?
>
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