[GNC] Bookkeeping for a club's charity account - use business features?

Michael Hendry hendry.michael at gmail.com
Sat Aug 24 17:39:03 EDT 2019


> On 24 Aug 2019, at 21:58, Mike or Penny Novack <stepbystepfarm at comcast.net> wrote:
> 
> On 8/24/2019 11:57 AM, Michael Hendry wrote:
> 
>> Thanks, Mike.
>> 
>> The club itself keeps its own financial records for running expenses etc. Any income arising from charitable activities is passed to a trust which is registered as a charity with OSCR (the relevant regulatory authority in Scotland). Any donation to this charity from a member (or indeed from any member of the public) is eligible for Gift Aid. The treasurer for the last five years is a retired banker, and his accounts were all certified by a chartered account before being passed on to OSCR so I think the principles have been established. What I am trying to do is find the best way of using GC to record and report the necessary information.
> OK, like I said, I've done stiff like this but don't know YOUR regs and seems different so I want clarification.
> 
> In addition to knowing the amounts (these extras that are designated as charitable donations) you have to report to the government "from whom"? Here we would not -- thus at an event, might be stated "event cost $X per person, pay at least that much. If people pay more, the extra will be given to charity A. The organization would report the amount, but how much from each person who did donate extra. Like when at a meeting of an organization a motion is raised to donate to some charity by passing around a hat.
> 
> If it is similar where you are, what is the tracking by member for?

This is for the Gift Aid claim. We have to put in an annual claim to the taxman, identifying each contributor and his/her total amount donated during the year. Many UK charities use this method to boost their income - for example, when you pay the National Trust for Scotland the admission fee for one of their properties, they’ll ask you if you’re willing for them to make a Gift Aid claim and take down enough details to make that claim. You have to have enough income to be taxed at the basic rate, and the charity can claim tax back at a rate 25% of the admission fee.

I have to account for the income as it is received, and I’d prefer to record sufficient detail in GC at that point, rather than run a parallel record on a spreadsheet or whatever.

Regards,

Michael



More information about the gnucash-user mailing list