[GNC] Bookkeeping for a club's charity account - use business features?

[Mike or Penny Novack]

On 8/24/2019 5:39 PM, Michael Hendry wrote:

> This is for the Gift Aid claim. We have to put in an annual claim to the taxman, identifying each contributor and his/her total amount donated during the year. Many UK charities use this method to boost their income - for example, when you pay the National Trust for Scotland the admission fee for one of their properties, they’ll ask you if you’re willing for them to make a Gift Aid claim and take down enough details to make that claim. You have to have enough income to be taxed at the basic rate, and the charity can claim tax back at a rate 25% of the admission fee.
>
> I have to account for the income as it is received, and I’d prefer to record sufficient detail in GC at that point, rather than run a parallel record on a spreadsheet or whatever.
>
> Regards,
>
> Michael
>
OK, I think I understand now. And it seems straight forward to implement 
in gnucash, though you will an easy way to suppress the detail on most 
reports.

When your organization has money come in for any purpose, that is a 
debit to cash (or some bank account) and a credit to some income 
account. Could be a split to multiple income accounts. Follow so far?

So in your income tree, one item is "donations". Under that you have an 
account for each donor. A FULL "statement of revenues and expenses" << 
gnucash name Income Statement but I gave it the usual title a non-profit 
uses; a for profit says "profit and loss" >> shows the detail (total for 
each donor. But usually you would probably want to suppress that. You 
could try a dummy placeholder (say named "donors") in between donations 
and the individual donor accounts and try hiding that subtree when 
producing the report for the governing board who might want to know the 
total of all donations but not how much from each whom.

Michael

PS: So a typical transaction for an event where person A "rounds up" as 
a donation.
      debit
          cash   X
      credit
          dinner share   X - Y
           donor A          Y