[GNC] Business Feature Question

[David T.]

Hello,

Long time user with a question regarding the business features and grants. Specifically, I am setting up a business file for a business that receives grant monies from different organizations in exchange for various services.

I’ve set up the granting agencies as customers in the books, and created jobs for each grant. I have set up the grant payment as a customer invoice in A/R against an Income:Grants account for the full amount of the grant, and paid this invoice with the money from the agency. Now, GnuCash shows the business has received this money from this agency. Setting the grants up as customers then allows me to use vendor bills to pay subcontractors against this customer job.

My first question is a general one: does this pass a sanity test, or is there some other more sane way to manage this? 

My second general question is, if I should wish to track and assign specific expenses to specific grants, what is the best approach? Subaccounts in the checking account for each grant’s money? I am imagining this would be best, but welcome other ideas.

Finally, if there is a bank fee assessed against the incoming funds along the way to the checking account, what is the best way to handle this? I creeated the invoice in the original amount, paid the full amount, and then edited the payment record to add a split for the bank fee and change the amount arriving in the checking account. I am unsure if this is the correct way to handle this, however—especially since I know I’ve read that editing the A/P & A/R accounts is considered Bad. Did I destroy my books by doing this?

TIA,
David