[GNC] business Accounts Payable questions

[David Cousens]

Tim,

The Accounts Payable account Type is explicitly tied into the Invoice Bills
payments and Credit Notes etc of the business features. The I appears
against transaction records in the register to indicate that these are
generated by an Invoice and the P indicates a payment which can be linked to
a specific invoice. Some fields in the transactionscan only be edited from
the 
Business-> Find Invoice which brings up an editor when the Invoice is opened
as this would affect the integrity of the business features.

If you don't want to use the Business Features, you can just setup an Asset
account of Type Asset rather than of Type Accounts Payable in the New
Account Dialog and still give it the name Accounts Payable and just manually
add the requisite transactions for the events you wish to record. None of
the Business reports for Bills and Invoices will work with this.

I don't know of any way to edit/delete customers/vendors other than editing
the XML <filename>.gnucash file. First you need to ensure it is in
uncompressed format. Edit->Preferences->General tab and look for the Files
section on that tab and unselect the Compress Files check box and then save
the file.

Open the file with a text editor. The records for the Customer and Vendor
look like

<gnc:GncCustomer version="2.0.0">
  <cust:guid type="guid">6960dc95031246b1ac97ef94008f9d72</cust:guid>
  <cust:name>Alpha</cust:name>
  <cust:id>000001</cust:id>
  <cust:addr version="2.0.0">
    <addr:name>Tom Tom</addr:name>
    <addr:addr1>16 Nowhere Pde</addr:addr1>
  </cust:addr>
  <cust:shipaddr version="2.0.0">
    <addr:name>TomTom</addr:name>
    <addr:addr1>15 Anywhere St</addr:addr1>
    <addr:addr2>Nowhere</addr:addr2>
  </cust:shipaddr>
  <cust:taxincluded>USEGLOBAL</cust:taxincluded>
  <cust:active>1</cust:active>
  <cust:discount>0/1</cust:discount>
  <cust:credit>0/1</cust:credit>
  <cust:currency>
    <cmdty:space>CURRENCY</cmdty:space>
    <cmdty:id>AUD</cmdty:id>
  </cust:currency>
  <cust:use-tt>0</cust:use-tt>
</gnc:GncCustomer>

with GncVendor for vendor records. Delete everything between the opening
<gnc:GncCustomer version="2.0.0"> and closing </gnc:GncCustomer> tags and
similarly for the vendor records. It may pay to remove any Invoices/Bills
etc you have created first as they may be more difficult to find after the
customer and vendor records are deleted. the search is for a Regex
expression so searching for "." will find all customers and all vendors or
Invoices or Bills.

GnucCash can have more than one instance running (at least on Linux not sure
about Windows/Mac) so if I am exploring new features I create a test file
named as such rather than test out stuff on my actual accounting records.

David Cousens.





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David Cousens
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