[GNC] How to apply Over Payments or Pre-Payments to a Different Invoice

[Christopher Lam]

How about running a "Customer Report" and checking the "Total Due" bottom
total?
If Total Due = negative, there's still prepayment to be used up.

On Wed, 10 Jul 2019 at 13:40, L. D. James <ljames at apollo3.com> wrote:

> The Gnucash Business Features, Chapter 7.6.1, says you can use the
> residual when paying the next invoice.
>
> Can someone provide the actual steps to properly do this?  I'm sure the
> resolution is in the wording on the page which says:
>
> "Payment for the total amount received. GnuCash will then keep track of
> the over-payment (or pre-payment) in the A/R account and you can use the
> residual when paying the next invoice."
>
> When I perform the "Process Payment" step it's not obvious to me which
> Transfer Account to use.  When I process the payment, it increases
> assets, whereas it appears that assets should remain the same since I'm
> not taking in more money, just using the funds from the client's account
> to have the invoice paid.
>
> Thanks in advance if someone would help me in clarifying the specific
> steps for this and still have the books properly retain the accounts
> intact.
>
> Also, I'm looking for the proper way to show when the Pre-Payment is
> used up.  In the case where the Pre-Payment amount is more than the next
> couple of invoices.  How to tell the balance of the Pre-Payment.
>
> -- L. James
>
> --
> L. D. James
> ljames at apollo3.com
> www.apollo3.com/~ljames
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