[GNC] Book keeping/accounting of club project funds

[Rich Shepard]

On Thu, 2 May 2019, Roderick Anderson wrote:

> Cryptic enough? :-)

Hey Rod!

> How should I make entries for club project funds. I am the treasurer for a
> small 501(c)(3). Our income is mainly memberships (dues), cash donations,
> and an annual swap meet like event.

First, I'd check with a CPA for financial reporting requirements where you
are (still Idaho?)

> First off I have almost no experience in accounting and mostly on-the-job
> learning. I inherited a Quick Books system that I imported into GNUCash.
> I've made some modifications to that account structure.

Accounting experience not required, only the ability to keep books properly.

> I am using three Asset accounts. Checking, Savings, and Petty cash.

> I've been asked to track the funding(?) for the clubs main project, HAM
> radio repeaters. We paid for them out of checking. Some of it before I
> became treasurer. We are now needing to enhance those systems so we've
> asked for donations specifically for this purpose - a Repeater fund.

Create income and expense accounts for repeater purchases. Perhaps a
separate expense account for delivery charges.

Also have income accounts for membership dues, refunds (to you from returned
purchases), bank interest, and other (infrequent and incidental revenues).
If you have bank charges, you need an expense account for bank interest
charges, you might want an expense account for postage, office supplies,
computer equipment, etc.

Go for it!

Best regards,

Rich