[GNC] Applying Pre-Payments to a Bill

[Geert Janssens]

Actually GnuCash will automatically fill out the refund field for you. If you 
then just hit Ok, it will add a refund split to your payment transaction, in 
the account that happened to be selected at the right.

If you don't want that to happen you have to manually set the refund field to 
0 before clicking Ok.

As you have already created the payment including the refund, it's now matter 
of finding the refund transaction and simply deleting it. It should not be too 
hard to find: open your Accounts Payable and look for a $2 Payment transaction 
to an account that's not Accounts Payable. That should be your refund. If you 
remove it, the outstanding amount should re-appear as a pre-payment for your 
next vendor's payment.

Regards,

Geert

Op woensdag 16 oktober 2019 04:49:54 CEST schreef Fran_3 via gnucash-user:
>  Thanks Adrien.
> I'm running the latest version of gnuCash Version: 3.7Build ID:
> 3.7+(2019-09-07)on Windows 10. In this case the PrePayments were left to
> accumulate until they were great enough to cover an entire Monthly Bill.
> Did not fill out the 'refund' portion of the payment window.
> I'll run some experiments tomorrow and try to post back.
> Thanks again for the help.
> Fran3
> 
> 
> 
>     On Tuesday, October 15, 2019, 8:24:13 PM EDT, Adrien Monteleone
> <adrien.monteleone at lusfiber.net> wrote:
> 
>  Yes, it should work that way and has for me in the past. I don’t know if
> something recently has changed.
> 
> What version of GnuCash and what OS are you using?
> 
> You could have also applied the pre-payments each month, which would have
> resulted in one larger pre-payment to apply rather than several little
> ones. It should still work out either way.
> 
> Did you accidentally fill out the ‘refund’ portion of the payment window the
> last time? If that is the case, then GnuCash thinks you got that $2 back in
> change, so it no longer sits there as a pre-payment.
> 
> You can right-click and choose ‘Edit Payment’ to examine/fix this. The
> splits in that payment transaction would also reflect a $2 debit back to
> cash/checking accordingly which should be a tip-off.
> 
> As for formatting e-mail, just hit enter/return. I’ve separated my lines
> here by hitting it twice.
> 
> Maybe your mail client is stripping out line endings so your sent copies may
> not look right to you. Don’t worry about line length, that is determined by
> the viewing client.
> 
> You might also prefer switching to viewing and/or composing in plain text.
> Of course, you’ll have to get more creative for emphasis since bold,
> italic, and underline would no longer be available. (I opt to view in plain
> text anyway - so that is usually stripped out, thus sending in html doesn’t
> matter)
> 
> Regards,
> Adrien
> 
> > On Oct 15, 2019 w42d288, at 7:15 PM, Fran_3 via gnucash-user
> > <gnucash-user at gnucash.org> wrote:
> > 
> > For Vendor X the Monthly Bill is $10.00-
> > But the Monthly Payment has been $13.00-
> > After 5 months of Bills and 4 months of Payments we go to pay the $10 Bill
> > #5 and see four PrePayments listed at $3.00 each-We click Bill #5 and
> > Control Click the four PrePayments in order to apply the $12 worth of
> > PrePayments to Bill #5.-Now Clicking Business > Vendor > Find Bill for
> > Vendor X we see all five Bills marked as Paid.-Now we get the next months
> > Bill and Post it and go to Pay it... expecting to see the $2.00
> > un-applied remainder of the PrePayments listed...-But the $2.00
> > un-applied PrePayment remainder does not appear as available...-So, how
> > do we apply the $2.00 PrePayment remainder to the $10.00 Bill number 6?-I
> > would think any "remainder" of applied PrePayments would still appear as
> > a PrePayment when you go to pay a Bill.-Thanks for any help.-PS - Pardon
> > all the dashes on blank lines but I'm trying to find out how to force
> > line breaks so formatting can be retained. (I wonder if the html line
> > break tag would work?
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