[GNC] How to transfer multiple bills from Vendor A to Vendor B? Journal Entry or what & how?

[Derek Atkins]

HI,

On Thu, August 27, 2020 11:50 am, Fran_3 via gnucash-user wrote:
> We have some unpaid bills posted to Vendor A's account...We need to
> transfer the total of those bills from Vendor A's account to Vendor B's
> account.Then pay that total out of Vendor B's account
> We do not want to delete the individual bills from Vendor A's account.We
> just want to transfer the total of the bills so that we show that we moved
> the total of the bills to Account B.
> Once the transfer is done we will record the payment of the bills in
> Account B.
> I thought we could do this with a journal entry but I can't see how to do
> that as when I look at...Tools > General Journal
> How can I do this so I have a record in the system of what happened?

Do you want the bills for Vendor A to show as "paid"?  If so, the only way
to do that would be to "Process Payment" for them.  But there is no way,
internally, to create a transaction that will transfer the outstanding
balance from one vendor to another in a single transaction.

You COULD potentially to it through a suspense account.  So you "pay" the
vendor A bills from some account (Equity:Vendor Shift?).  Then you create
a new bill for vendor B that pulls from that Equity account and moves the
balance back into AP.  Then you can Process Payment to pay Vendor B.

Two notes:

1) You may not be able to do this from an equity account -- it might make
sense to do the second step first and figure out what account you want to
(and can) use, and then move the funds from Vendor A.

2) You can safely change the "far" account of the Vendor A payment.  So
e.g. you could Process Payment from Bank to A/P for Vendor A, and then
change "Bank" to anything else.  So long as you don't change the amount or
touch the AP side, everything stays kosher under the covers.

Hope this helps!

> Thanks for any help.

> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

-derek
-- 
       Derek Atkins                 617-623-3745
       derek at ihtfp.com             www.ihtfp.com
       Computer and Internet Security Consultant