[GNC] Tracking designated balances in the total checking account balance?

[Derek Atkins]

Hi.
Use Subaccounts for each fund.
When you reconcile, ensure you check the Include Subaccounts checkbox.

-derek
Sent using my mobile device. Please excuse any typos.
On January 9, 2020 8:05:47 AM Nate Bargmann <n0nb at n0nb.us> wrote:

> The issue I am wrestling with is how to deal with what I will call
> designated funds that our organization tracks internally but are just
> part of the one checking account.
>
> To explain further.
>
> Say there is a total checking balance of $1000.00.  Then say there are
> two standing funds one with $200.00 and the other with $400.00.
> Conceptually I have:
>
> Fund A		$200.00
> Fund B		$400.00
> Undesignated	$400.00
>
> Total (as the bank statement shows) $1000.00
>
> As deposits and withdrawals are made, in order to keep sync with the
> bank statement I should just work with the running account total at all
> times.
>
> Initially, I thought I should create and transfer funds to additional
> Assets accounts, but this doesn't work, as I see it, especially for
> reconciliations as the checking balance gets reduced accordingly.  If I
> don't track the bank account closely, I'll go insane!
>
> I guess the standing funds will need to be tracked outside of GNU Cash,
> perhaps in a spreadsheet.  Their balances will change throughout the
> year but not so often as to make this method unmanageable.
>
> The outgoing Treasurer used Quicken/Quick Books (whichever, I don't
> know) and he gave me several .qdf-backup files which are naturally not
> usable by GNU Cash.  I'm not sure if he understood my request for an
> export to .qif.  I'm loathe to buy a Windows 10 computer just for this
> so I'm starting from scratch to get going as quickly as possible and
> then may try to help him generate a .qif file sometime down the road.
> I'm not sure how he tracked the standing/designated balances.
>
> - Nate
>
> --
>
> "The optimist proclaims that we live in the best of all
> possible worlds.  The pessimist fears this is true."
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>
>
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