[GNC] Non-profit loan/grant tracking

[Joshua Ginsberg]

Howdy!

We use GnuCash for the bookkeeping for our non-profit, and I love the
simplicity and straightforward implementation of double-entry. I'm really
grateful for how much GnuCash has helped us as we grow.

We're now in a situation I can't figure the best practices around.

We have a single bank account. This year we received a cash loan and a
grant. Both of them require us to track what expenses the funds
specifically went to pay for. I'm unclear of how to best set this up in
GnuCash.

For grants that don't require tracking, we just co-mingle the funds in our
bank account general funds, but this grant's funds will be actually in our
bank account but expenses using those specific funds needs to be tracked.
For loans that don't require tracking, I know to create a liability account
for the loan and begin it with a transaction between the loan and the bank
account.

But it feels like I need some other account to track the remaining balance
on the funds from the loan/grant. I can do a subaccount on our bank
account, but the ledger balance for the bank account won't match what the
bank says without doing math every time. I imagine there may be a better
way.

So yeah - any advice? Thanks so much in advance!

-jag


Joshua Ginsberg
Vice-President & Treasurer
https://seekhealing.org/