[GNC] Non-profit loan/grant tracking

Dale Alspach alspachde at gmail.com
Tue Jul 21 10:34:48 EDT 2020


You can see the transactions from an account along with the subaccounts.
>From the accounts list, select the upper level account, right click, and
choose open subaccounts. If you make a subaccount for the grant or loan
transfers and pay from the subaccount as appropriate you will have an
itemized list of the transactions for the grant or loan.

If that doesn't work for you, you could also transfer funds as needed from
the loan or grant account into the bank account. Each transfer should
contain details of what expenses are  being covered by the transfer.
Basically this is a reimbursement model. This might be rather cumbersome if
there are a lot of transactions.

Dale



On Tue, Jul 21, 2020 at 8:22 AM Joshua Ginsberg <joshua at seekhealing.org>
wrote:

> Howdy!
>
> We use GnuCash for the bookkeeping for our non-profit, and I love the
> simplicity and straightforward implementation of double-entry. I'm really
> grateful for how much GnuCash has helped us as we grow.
>
> We're now in a situation I can't figure the best practices around.
>
> We have a single bank account. This year we received a cash loan and a
> grant. Both of them require us to track what expenses the funds
> specifically went to pay for. I'm unclear of how to best set this up in
> GnuCash.
>
> For grants that don't require tracking, we just co-mingle the funds in our
> bank account general funds, but this grant's funds will be actually in our
> bank account but expenses using those specific funds needs to be tracked.
> For loans that don't require tracking, I know to create a liability account
> for the loan and begin it with a transaction between the loan and the bank
> account.
>
> But it feels like I need some other account to track the remaining balance
> on the funds from the loan/grant. I can do a subaccount on our bank
> account, but the ledger balance for the bank account won't match what the
> bank says without doing math every time. I imagine there may be a better
> way.
>
> So yeah - any advice? Thanks so much in advance!
>
> -jag
>
>
> Joshua Ginsberg
> Vice-President & Treasurer
> https://seekhealing.org/
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