[GNC] Data Entry Overload - Create Bill + Post Bill + Pay Bill vs just Pay Bill?

[elvis]

Hello Greg,

I encountered this exact same problem.


The way bills are entered just does not scale for someone doing more 
than home entry, or doing it because they love it. 50 mouse clicks to 
record buying a Mars bar just isn't viable if you have more than a Mars 
bar a week.


I have a small program that takes downloaded transactions from the bank, 
munges the descriptions so the qif importer recognises the accounts and 
also adds gst. Saves hours and hours a month.




On 10/10/20 9:37 pm, Greg Feneis wrote:
> Yes, but keep in mind that I don't purchase anything for resale.
>
> Kind regards, Greg Feneis
> (Pixel 3)
>
>
> On Fri, Oct 9, 2020, 16:17 Fran_3 <mailbox0600 at yahoo.com> wrote:
>
>> So Greg, you don't post any Bills to Accounts Payable? Electric & Utilityered
>> bills. Rent or whatever?
>>
>> You just post the payments... is that what you are saying?
>>
>> Thanks
>>
>>
>> On Friday, October 9, 2020, 12:15:25 PM EDT, Greg Feneis <
>> mfeneis at gmail.com> wrote:
>>
>>
>> I don't use this process at all. Everything my business buys how on a
>> credit card. 🤷
>>
>> Kind regards, Greg Feneis
>> (Pixel 3)
>>
>>
>> On Fri, Oct 9, 2020, 08:41 Fran_3 via gnucash-user <
>> gnucash-user at gnucash.org>
>> wrote:
>>
>>> Posting Bills allows you to keep track of AP and provides data to the
>>> Bills Due Reminder...
>>> However some routine expenses may just get paid without going through the
>>> steps of creating and posting and paying a bill.
>>> For a small venture posting bills can require a lot of keyboard time...
>>> even duplicating a bill requires a number of steps, data entry, and
>> clicks
>>> and can eat up time if you have a bunch of them to do...
>>> Example, we have a couple of vendor from which we get 50+ to 100+ charges
>>> per year. They each are on auto pay and are mostly for the same amount
>> per
>>> charge... but each charge is for a different thing... so descriptions,
>> due
>>> dates, etc are different for each item.
>>> (You can think of these as if they were an annual listing or service
>>> fee... one for each item.)
>>> I got reminded of this recently when we made an effort to enter/create
>>> Bills for the 100+ charges that were going to occur for Vendor-A over the
>>> next 12 months... again, the big corporate vendor does not supply a
>> monthly
>>> Bill listing all charges for that month... the item fee comes up and gets
>>> auto paid... so 100+ transactions per year for that one vendor.
>>>
>>> It is a lot less work to just enter each payment into the system as
>>> opposed to first creating a bill then posting a bill and then paying the
>>> bill.
>>> How do you all choose which things to create Bills for and which things
>>> just Pay?
>>> Thanks.
>>>
>>>
>>>
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