[GNC] 4.9 account set up of going business

[William Prescott]

Please disregard.

About a year ago, I set up a new Gnucash data file and chart of accounts. I remember making some mistakes setting up the opening balances. I recollect having problems changing the Opening Balance entries and having to edit the Opening Balances account (from the Accounts tab->Opening Balances->Edit) and changing something to make the entries editable. 

But I cannot reproduce it now.

Will

On 2021 Dec 29, at 12-29 20:41:13, Rogier F. van Vlissingen <vliscony at gmail.com> wrote:

Hi, thanks for that, but I cannot find any mechanism to "unlock" a read only account, nor does there seem to be anything in the manual about "unlocking?" Please clarify. 




On Wed, Dec 29, 2021 at 9:29 PM William Prescott <will at theprescotts.com <mailto:will at theprescotts.com>> wrote:
I'm not sure if this is relevant …

By default, the Opening Balance account is locked and transactions are only created there when you create a new account and give it an opening balance. But you can unlock the Opening Balance account and then adjust the transactions or add or delete them like in any other account.

Will

On 2021 Dec 29, at 12-29 18:52:16, John Ralls <jralls at ceridwen.us <mailto:jralls at ceridwen.us>> wrote:



> On Dec 29, 2021, at 4:08 PM, Rogier F. van Vlissingen <vliscony at gmail.com <mailto:vliscony at gmail.com>> wrote:
> 
> I had previously moved to GnuCash3.8 starting 1/1/2020, unfortunately,
> there appears to be some sort of corruption in my file.
> 
> I am now doing it over in 4.9.
> 
> However, I am having a problem with the Opening Balances for 2020, as I
> seem to be unable to set up an opening balance for retained earnings.
> 
> The numbers check out, but everything goes in Opening balances, which is
> therefore too high by the amount of the retained earnings.
> 
> You can't even do a transfer.
> 
> 
> What is to be done?

A business book wouldn't normally have an opening balances account. OTOH money is fungible and it doesn't really make sense to divide every asset's start-of-year balance between liabilities, paid-in capital, and retained earnings, so it's in my mind quite defensible to use Opening Balances to accumulate everything. Liabilities are handled by creating normal opening balance entries. The New File Hierarchy Assistant doesn't let you make opening balance entries in Equity accounts, but you can add transactions to RE and whatever you're calling paid-in capital to zero out Opening Balances when you've finished with the assistant.

Regards,
John Ralls
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