[GNC] Reconciliation Changes

Lisa Reynoso mrs.reynoso at gmail.com
Tue Oct 12 20:17:22 EDT 2021


Okay, first, I don’t know what version I had before. It was about 2 years ago that I downloaded it, and my hard drive was wiped, so I have no idea. 

Second, you completely misunderstood my problem. I understand the reconciliation process intricately; I’ve been using it for a decade and a half. I understand about clicking the “include sub accounts” box; it’s the sub account feature that turned me on to the program, since I was doing that on paper as my mother did; a computer was so much faster, since it did most of the math for me. I like math, but it gets tedious entering numbers in a calculator. But I digress. 

There are two basic examples to illustrate. I have a checking account, divided into various sub accounts, such as gas, groceries, clothing, school bill, etc. When I deposit a paycheck, I split the deposit into various accounts. Likewise when i purchase both food and toothpaste at the grocery store; toothpaste doesn’t come from the food budget. When I want to reconcile the checking, I used to be able to check one of those splits and have them all highlight. So if I checked the toothpaste transaction, the grocery charge would check as well. Of course the expense account wouldn’t reconcile; I wasn’t referring to that. 

But the other example is when I transfer money within the checking account from one sub account to another. Like my original gas to groceries (or vice versa) analogy. In that case, when I would check the credit, the debit would check automatically as well, and the balance on the reconciliation would not change, because no money actually entered or left the checking. It was just moved around within it. Now I have to check one and then scroll down to find the other. I make several dozen of these transactions every month, and it is tedious to have to check them both. 

I downloaded version 4.4 when this problem first made itself felt. I downloaded 3.11 today, and it still doesn’t do what it used to. I have Windows 10; I don’t know if an earlier version will work or not. 

Lisa

Sent from my iPhone

> On Oct 12, 2021, at 2:09 PM, davidcousens49 at gmail.com wrote:
> 
> Lisa 
> 
> It may help if you can tell us what the previous version was and which version
> you have now upgraded to.
> 
> On the reconciliation setup dialog under the Ending Balance entry there is a
> checkbox "Include subaccounts" which AFAIK by default is not checked. Try
> selecting that when starting the reconciliation and see if that restores some of
> the functionality you are used to. As far as I can tell once you have selected
> that option in the dialog for a given account it remains in force for subsequent
> reconciliations until you unselect it again but I am not completely sure how
> sticky that option is and whether it does set a flag in the account structure. 
> 
> Any reconciliation process only acts on a single account and as such only marks
> the splits of a transaction into that that account. You do not reconcile a whole
> transaction unless you have individually reconciled  all accounts that the
> transaction has splits to. Splits to an account which has not been reconciled
> will generally be marked with a "n" ( and maybe a "c" in some cases) and splits
> to a reconciled account with a "y". If a previous version of GNuCash did do this
> then that behaviour was incorrect. I have been using GnuCash for a similar
> period of time and I can't recall any version in which a whole transaction not
> just the split was reconciled.
> 
> David Cousens
> 
>> On Tue, 2021-10-12 at 12:29 -0700, Lisa Reynoso wrote:
>> I've used GNU cash for years. Like, over 15 years. I used it before I was
>> married, so it's definitely been more than 15 years.
>> 
>> Anyway, I never upgrade except when I get a new computer, and then I
>> install whatever is the latest, and transfer the files from the old version
>> (or in my most recent case, I just started over, because the computer
>> reformatted without my permission--yeah, that was a nightmare!). When this
>> latest install happened, something had changed about how the reconciliation
>> works. Always before when I had a transfer from one subaccount within an
>> account to another, or if it was a split transaction, when I would check
>> one box in the reconciliation window, all boxes pertaining to that
>> transaction would check. For example, suppose I had extra gas money at the
>> end of the month, but had overspent my grocery fund. I could transfer from
>> the gas to the grocery subaccounts, and when I reconciled, I could check
>> one box and it would mark them on both the credit and debit sides, without
>> me having to hunt for the opposite transaction. Likewise, when I deposit a
>> check, I usually divide it among various accounts, and all I had to do was
>> click one of the subaccount deposits, and all the other deposits from the
>> same check would be marked as well. Now, that's not the case. And I can't
>> find an old enough version for Windows 10 that does that anymore. Anyone
>> have any ideas? It now takes almost twice as long for me to reconcile,
>> since I have a lot of subaccounts and do a lot of internal transferring
>> within my checking account that doesn't show up on my bank statement.
>> Having to look for the parallel transactions or figuring out which split
>> transactions go together takes more time. I'm almost ready to try to find
>> some other software, but I've used this for so long I really don't want to
>> switch.
>> 
>> Lisa
>> 
> 


More information about the gnucash-user mailing list