[GNC] Tracking Travel expenses

[Mattia Rizzolo]

What I do while traveling on somebody else's money, I do the following:

* Charge all expenses to an account
    Assets:AccountsReceivable:ToBeReimbursed
* I use lots in the ToBeReimbursed accounts to group together expenses
  related to the same journey (as sometimes I actually have overlapping
  periods, say I buy a flight ticket to somewhere while I'm already
  traveling somewhere else, so it's handy to group them)
  https://lists.gnucash.org/pipermail/gnucash-user/2022-July/101835.html
* Once the journey is done, and I'm filing in whatever reimbursement
  form I need to use for that specific entity I do a transaction from
  the aforementioned account to Assets:AccountsReceivable:Other
  (this also closes up the lot in the ToBeReimbursed account)
* When the reimbursement money arrives, that will be a transaction
  between Assets:AccountsReceivable:Other and Assets:Banks:<whatever>


Note that both the A:AR:ToBeReimbursed and A:AR:Other accounts are of
type "Bank", not of type A/R, since I'm not using the business
features with those accounts.


I also employ the same workflow also when traveling with friends when
I'm paying for everything (sometimes it's just easier…) or when I'm
doing generic expenses that will be reimbursed later by somebody else.


On Mon, Nov 14, 2022 at 05:08:52PM -0300, Esteban Maringolo wrote:
> What is the recommended account setup and procedure to track
> travel expenses (and refund of these) when I use my personal accounts
> (cash/credit card) to pay these?
> 
> I don't want the travel expenses to mix with my regular "monthly" expenses,
> although I'd like to split them into different categories (food, gas,
> hotel, etc.).
> 
> Thanks!
> 
> Esteban A. Maringolo
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-- 
regards,
                        Mattia Rizzolo

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More about me:  https://mapreri.org                             : :'  :
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