[GNC] Reconciling subaccounts

[John Layman]

Typically, the place holder account represents an institution, not an account.  I have never seen a bank statement that presents rolled up account totals at the institution level.  Each checking account, savings account, money market account, CD holdings, installment loan accounts, etc. are presented separately (even if within the same document) with beginning and ending balances shown separately for each such account.  Balancing could be an absolute nightmare if you had to track down a discrepancy in conglomerated the numbers.

-----Original Message-----
From: gnucash-user <gnucash-user-bounces+john.layman=ieee.org at gnucash.org> On Behalf Of Stephen M. Butler
Sent: Friday, October 7, 2022 2:09 PM
To: gnucash-user at gnucash.org
Subject: Re: [GNC] Reconciling subaccounts

For  me the parent placeholder account in GnC is the bank account that is being reconciled.  The sub-accounts in GnC are just my way of delegating the funds within that account for certain  purposes.

I'm not sure about the use case of using the placeholder as a grand total for all accounts held at the bank and then reconciling all of them in one step (checking, saving, CD, money market).  I suppose if they were all reported on a single statement....


On 10/7/22 10:41, R Losey wrote:
> I kind of like it the way it is currently, for what it's worth.
>
> On Thu, Oct 6, 2022 at 1:20 PM Adrien Monteleone < 
> adrien.monteleone at lusfiber.net> wrote:
>
>> Thanks for the details.
>>
>> I'd say this is a bug, as the expected result would be to have the 
>> reconcile status of sub-accounts updated.
>>
>> You should file that on bugs.gnucash.org
>>
>> It *might* be designed that way however. I could be wrong, but I 
>> think the idea for this feature is to be used for 'virtual' 
>> sub-accounts that are used for segregating funds in your own books, 
>> but not actual multiple real-world accounts with an institution.
>>
>> The parent is the real account in such a case, so that might be why 
>> it is the only one marked reconciled with a date. (it is the only one 
>> with a statement to reconcile against)
>>
>> In your case, you seem to be trying to reconcile multiple real 
>> accounts through a placeholder parent. But GnuCash doesn't know that. 
>> (or 'reconciling' non-institution accounts, such as Expenses.)
>>
>> Until it is 'fixed' or changed, I guess your option is to continue to 
>> reconcile-finish the sub-accounts to update them, or else just 
>> reconcile them all individually rather than together as sub-accounts.
>>
>> Regards,
>> Adrien
>>
>> On 10/3/22 4:56 PM, Uttam Chakravorty wrote:
>>> My apologies Adrien, I will be more specific.  Line 2 - >Sales -> 
>>> A/c No
>> 01: all the subsequent lines starting '01-' are the subaccounts.
>> Reconciling 01 with subaccounts ticked will reconcile all of them, 
>> but only update 01's date field.  I then step through the subaccounts 
>> and as they are all already reconciled I just press 'Finish' to update their date.
>>>
>>> Line 11 is a single entry with no subaccounts.
>>>
>>>
>>> Line 12 is similar to Line 2, a Placeholder with three subaccounts.
>>>
>>>
>>> I have tried to indicate the above in Column E, however I have made 
>>> a
>> mistake with Lines 64, 71 and 77.  They have no subaccounts, I 
>> annotated them in error as all the top level accounts are reconciled.  
>> In terms of consistency I failed to annotate Lines 12, 17 and 59.  
>> Looking back this is a scrappy piece of work put together in haste.  
>> I hope you will be able to extract something useful, or I will happily do it again.  Please advise.
>>>
>>>
>>> Line 18 (A/c code 5 (should be 05)) is particularly interesting.  
>>> This
>> has subaccounts and they have Placeholders which have subaccounts i.e.
>> three levels deep.  Reconciling the top level reconciles all the 
>> other levels, however once more it only updates the date at the top level.
>>>
>>> I do not find it too onerous to live with this little extra keyboard
>> activity.  I just wondered if I was doing something wrong again.
>>
>>
>> _______________________________________________
>> gnucash-user mailing list
>> gnucash-user at gnucash.org
>> To update your subscription preferences or to unsubscribe:
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> -----
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>>
>


--
Stephen M Butler, PMP, PSM
Stephen.M.Butler51 at gmail.com
kg7je at arrl.net
253-350-0166
-------------------------------------------
GnuPG Fingerprint:  8A25 9726 D439 758D D846 E5D4 282A 5477 0385 81D8

_______________________________________________
gnucash-user mailing list
gnucash-user at gnucash.org
To update your subscription preferences or to unsubscribe:
https://lists.gnucash.org/mailman/listinfo/gnucash-user
-----
Please remember to CC this list on all your replies.
You can do this by using Reply-To-List or Reply-All.