[GNC] invoicing

[arthur brogard]

Thanks for that.
I am after finding proper business practice.  So I guess I should not be invoicing for the total amount I see as outstanding?
I should invoice for each week  and when there is an outstanding unpaid amount I could note that on the invoice perhaps?
Or perhaps send a 'statement of account' ?
What would you do on rent day if an amount was owing?
And from the tone of your answer I guess it's not considered imperative that invoices be numbered sequentially but it's probably preferable.
I have been dating them rather than numbering them.  Giving each one a number that is the date and adding a '1' to it for the first one for that date.  

Wanting to check things one day I realised it would be easier for me if they were all numbered sequentially for then I could be sure I'd taken them all into account when looking back.
And that's when I realised that looking back and adding them up isn't going to do much when I invoice the way I do.  So I came asking.
So number them and make them for the week's rent only.
If there's a water or repair bill it goes in sequence.
then I can total them all at any time and compare with receipts and see where we are at.
It's notifying him, reminding him, of the outstanding that's the problem.  Just note it on the invoice I guess.
:)
 

    On Tuesday, 25 October 2022 at 09:46:00 pm ACDT, Derek Atkins <derek at ihtfp.com> wrote:  
 
 IF you were to use GnuCash's invoicing system, then each (weekly) invoice
needs to be $300, because that's the additional amount he owes each
invoice period.  To show to TOTAL owed you would need to supply a Customer
Report, which takes invoices and payments into account.

In your case you probably do not need GnuCash to produce the invoices for
you.  But you COULD use them to account for it all.

And yes, I would recommend you number them sequentially.

-derek

On Tue, October 25, 2022 5:06 am, arthur brogard via gnucash-user wrote:
> I only have to invoice one tenant is all so it's no big deal.  But I would
> like to know what I'm doing.
> Currently gnucash is not doing it for me though I keep an account for him
> on it.
>
> I know it is a bit unreal and unusual but I invoice him every week - we've
> found that's the only way to remind him to pay.
>
> I'm in doubt about two things:
> 1.  Should my invoices be serially numbered and each one accounted for or
> is that totally unimportant?
>
> 2.   I am in the habit of invoicing for the outstanding amount each
> week.     Is that okay?        I begin to think it is wrong if accounts
> are kept of invoices.       Because if his rent were say $300 and he was
> behind at the beginning by $50 we could get a series over weeks like this:
>   Behind: $50.   Invoice:  $350     Pays:   $330                        
> Invoice   $320     Pays:   $300                         Invoice   $320    
> Pays:   $300                         Invoice   $320     Pays:   $320.
>  Now he's square.     But I've invoiced $1310 and he's paid $1230.  Not at
> all the same.
>  Doesn't matter?  That's just the way to do it?
>
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>


-- 
      Derek Atkins                617-623-3745
      derek at ihtfp.com            www.ihtfp.com
      Computer and Internet Security Consultant