[GNC] How to record payments for several items paid with a single transaction?

[Chris Green]

On Sun, Jul 23, 2023 at 10:12:05AM +1000, Liz wrote:
> On Sat, 22 Jul 2023 17:56:09 +0100
> Chris Green <cl at isbd.net> wrote:
> 
> > But what if one has cash from two collections to go to the same
> > account. I.e.  a collection on 22nd July and a collection on 29th
> > July both paid in at the same time?
> 
> One way of doing this is with an intermediate account. You take the
> cash from 22nd July and put it in the intermediate account, which could
> be called "undeposited funds" or "cash on hand". You do the
> same with the cash from 29th July. On banking day you put the cash from
> the cash tin in the bank, and move it in your books from the
> intermediate account to the bank account.
> 
> Summary
> Physical movement of funds
> 
> collection > count done > cash tin 
> 2nd collection > count done > cash tin > count done again
> 
> cash tin > bank (and another count)
> 
> Recorded movement of funds
> collection > cash on hand 
> 2nd collection > cash on hand
> cash on hand > bank
> 
What sort of account would the 'intermediate' account be?  It's not an
'income' because money from it doesn't go straight to the bank
account. I guess it could be called an Asset.  In fact I suppose an
Asset account called 'Cash in Hand' would make some sense.

The reality is that I only count up the money every month or so, we
only have one service every two weeks,  it's a very small community with a
dearth of people available to take services.  The Church Warden bags
up the collections teken at the services and also the contents of the
offertory box.  Then, at the end of the month, as and when I have
time, I unbag the money, add it all together to check the Church
Warden's sums (always correct!) and take it to the Post Office or bank
to deposit it.

What I want is a way to record in the 'Collections' and separate
'Offertory Box' income accounts the amounts for the collections
at services and from the offertory box.  These all arrive in the bank
account as a single transaction.

-- 
Chris Green