[GNC] How to record payments for several items paid with a single transaction?

[David Cousens]

Chris 

It may be useful to have two income sub-accounts one for the collections and one
for the Offertory box. The entry would then
be 

Asset :Bank       debit x+y
Income:Offertory              credit x
Income:Collections            credit y

If you needed to record the undeposited funds when received and the deposit when
made it would be

Asset:Undeposited Cash  debit x+y
Income:Offertory                 credit x
Income:Collections               credit y

then when the deposit is made

Asset :Bank             debit x+y
Asset:Undeposited Cash             credit x+y

David Cousens

On Sun, 2023-07-23 at 09:50 +0100, Chris Green wrote:
> On Sun, Jul 23, 2023 at 10:12:05AM +1000, Liz wrote:
> > On Sat, 22 Jul 2023 17:56:09 +0100
> > Chris Green <cl at isbd.net> wrote:
> > 
> > > But what if one has cash from two collections to go to the same
> > > account. I.e.  a collection on 22nd July and a collection on 29th
> > > July both paid in at the same time?
> > 
> > One way of doing this is with an intermediate account. You take the
> > cash from 22nd July and put it in the intermediate account, which could
> > be called "undeposited funds" or "cash on hand". You do the
> > same with the cash from 29th July. On banking day you put the cash from
> > the cash tin in the bank, and move it in your books from the
> > intermediate account to the bank account.
> > 
> > Summary
> > Physical movement of funds
> > 
> > collection > count done > cash tin 
> > 2nd collection > count done > cash tin > count done again
> > 
> > cash tin > bank (and another count)
> > 
> > Recorded movement of funds
> > collection > cash on hand 
> > 2nd collection > cash on hand
> > cash on hand > bank
> > 
> What sort of account would the 'intermediate' account be?  It's not an
> 'income' because money from it doesn't go straight to the bank
> account. I guess it could be called an Asset.  In fact I suppose an
> Asset account called 'Cash in Hand' would make some sense.
> 
> The reality is that I only count up the money every month or so, we
> only have one service every two weeks,  it's a very small community with a
> dearth of people available to take services.  The Church Warden bags
> up the collections teken at the services and also the contents of the
> offertory box.  Then, at the end of the month, as and when I have
> time, I unbag the money, add it all together to check the Church
> Warden's sums (always correct!) and take it to the Post Office or bank
> to deposit it.
> 
> What I want is a way to record in the 'Collections' and separate
> 'Offertory Box' income accounts the amounts for the collections
> at services and from the offertory box.  These all arrive in the bank
> account as a single transaction.
>