[GNC] Credit Notes - Customer Report

[Adrien Monteleone]

That StackExchange answer is correct - you offset the Invoice with the 
Credit Note by linking the two documents via the Process Payment window.

If the entire Credit Note is 'used up' then it will no longer appear in 
the Process Payment window. If it has an unused remainder (it was larger 
than the remaining Invoice) then that remainder will still appear for 
later use.

If the entire Credit Note continues to appear in the Process Payment 
window, you made a mistake somewhere in applying it the first time. Note 
- Step 4 from the linked answer might be misunderstood and could perhaps 
be worded better.

If your case is a simple example:

Invoice $100
Credit Note $40

And you aren't applying other payments to the Invoice, just select the 
two documents, make sure your date is correct and enter any notes, but 
*do not* adjust the payment amount. GnuCash will 'pay' $40 down on the 
Invoice using the Credit Note as the payment.

The result will be:

Invoice $60

If you also need to record a regular payment on that amount - do so as a 
separate transaction via Process Payment. (It is possible to do it in 
one go, but separate is easier to get them right)

The Customer Report has the option to show detailed or simple document 
links which will specify which payments/credits apply to which invoices 
and vice versa.

*note - I'm not sure what you are referring to here: "another entry in 
the Credits column along with an entry in my assets."

Regards,
Adrien

On 5/23/23 6:32 AM, Vance Turnewitsch via gnucash-user wrote:
> Hello,
> I use GnuCash to record the entries for a non-profit entity. At times, we will issue invoices which later are not paid because we issue some credit to the customer. I would like to record in the customer report that:
> 
> - An invoice was issued
> - The invoice remained unpaid
> - We issued credit to the customer that balanced out the original invoice
> 
> I think that the "credit note" feature is appropriate for this, but I am stuck on how to "pay" the credit note. When I create the credit note and post it, it shows up in the customer report and balances the debits and credits. The issue is that this credit note continues to appear in the Process Payment window for that AR. I tried following the answer [here](https://money.stackexchange.com/questions/120623/how-do-i-write-off-an-invoice-in-gnucash), but that results in another entry in the Credits column along with an entry in my assets.
> 
> Where am I going wrong?