[GNC] Best way to track expenses for trips

[Michael or Penny Novack]

What ACCOUNT BALANCES have a Description, Memo, or Notes? You are 
talking about TRANSACTIONS. The reports in question are only dealing 
with account balances as they are, not recomputing balances based on 
what transactions you wanted included in the balance. You can "filter 
ACCOUNTS" (report on all or a subset).

You are wanting to avoid the labor of setting your CoA properly. To let 
you combine several accounts. Post transactions to any of these just 
into one and "separate later by some filtering rule). 
Standard/traditional accounting allows just ONE tree structure for the 
ledger << the tags, labels, etc. that you miss are effectively allowing 
alternate tree structures to exist >>

Michael D Novack



On 7/27/2026 3:30 PM, Stan Brown (using GC 4.14) wrote:
> On 2026-07-27 11:14, Stephen M. Butler wrote:
>> Assign each trip a unique code/word/ID and ensure that went into the
>> description field for each expense.  That way if a couple of trips
>> overlapped on dates you could separate them.
> Could you say a bit more about what a user would do? I looked in the
> options for the Income Statement, and there doesn't seem to be a way to
> tell it to filter based on Description, Memo, or Notes.
>
> Stan Brown
> Tehachapi, CA, USA
> https://BrownMath.com
>
>> On 7/27/26 10:19, Stan Brown (using GC 4.14) wrote:
>>> Assuming this is vacation, not a trip for business, as each expense
>>> occurs I debit Expenses:Vacations, credit the appropriate credit card or
>>> cash account, and put details on the Description line.
>>>
>>> I've never wanted a report for this specifically, but if I did I would
>>> filter by dates in the report options.
>>>
>>> Stan Brown
>>> Tehachapi, CA, USA
>>> https://BrownMath.com
>>>
>>> On 2026-07-27 10:04, Kalpesh Patel wrote:
>>>> Just want to get refresher in how someone would track all expenses -
>>>> flights, boarding, individual tariffs, etc. -- related to a trip but
>>>> without
>>>> creating new account for it and later be able to generate a report per
>>>> individual trip to see how much it was.
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