[GNC] Best way to track expenses for trips

[Stephen M. Butler]

On 7/27/26 13:34, Stan Brown (using GC 4.14) wrote:
> On 2026-07-27 13:02, Stephen M. Butler wrote:
>> On 7/27/26 12:30, Stan Brown (using GC 4.14) wrote:
>>> On 2026-07-27 11:14, Stephen M. Butler wrote:
>>>> Assign each trip a unique code/word/ID and ensure that went into the
>>>> description field for each expense.  That way if a couple of trips
>>>> overlapped on dates you could separate them.
>>> Could you say a bit more about what a user would do? I looked in the
>>> options for the Income Statement, and there doesn't seem to be a way to
>>> tell it to filter based on Description, Memo, or Notes.
>> Since you are tracking only Expenses (saw nothing about Income in the
>> original request), I wouldn't use any form of Income Statement, Profit/
>> Loss Statement, etc.
>>
>> This is strictly a Transaction Report which does include all the
>> filtering needed.
> Thanks for clarifying.  Just a reminder -- I didn't ask the original
> question because I don't need the kind of tagging the original
> questioner (Kalpesh Patel) was asking for.
>
> I haven't found a use for the transaction report in my own bookkeeping
> so far, but I think I should give it another look.
I into a couple:
1.  Donor list for our non-profit.  All income is a donation but is 
tracked according to source (Paypal, Venmo, Check/Deposit, etc). This 
made a nice report of all YTD donations.  I did have to take it to Excel 
to combine donations from same individual across the various sources to 
see who donated above a certain amount for the CPA.

2.  My wife is the accountant but I do all the personal GnC entries.  
She wants to inspect all the expense accounts to ensure deductible 
entries are in the correct account before sending to the CPA.