accounts payable

[Jon Lapham]

Using the integrated A/P system in GnuCash:

Firstly, the system is quite nice, but let me bounce some 
ideas/questions off everyone to make sure I'm fully understanding.

A "vendor" is a company that sells you products or services.

A "bill" is fairly straightforward, it is the physical bill you receive 
from a vendor.

A "job" is a grouping mechanism which allows you to related various 
bills together.  For example, if your company is working on 2 contracts, 
you may want to group all A/P to one of the two contracts.

A "chargeback project" is another grouping mechanism which allows you to 
know which customer to charge for a bill.  For example, if you go on a 
business trip, you can charge a particular customer for the expense 
using a chargeback.

What is the difference between a job and a chargeback project?  Are they 
usually the same thing?  Maybe a job could involve multiple customers, 
whereas a chargeback can only involve one?

It seems that you do not *have* to specify a Job or Chargeback Project, 
correct?  Could this cause problems later to leave either of these items 
blank in a bill?

What is the recommended way to bill something from which there is no 
obvious job and/or chargeback project?  For example, the purchasing of 
paper products for the office.  You could create a Job, maybe called 
"Office Supplies", or simply leave the Job empty?  The "chargeback" 
would go to the company itself, I guess?


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  Jon Lapham  <lapham at extracta.com.br>          Rio de Janeiro, Brasil
  Work: Extracta Moléculas Naturais SA     http://www.extracta.com.br/
  Web: http://www.jandr.org/
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