Deposit with multiple items

[David T.]

Did you see http://code.gnucash.org/docs/help/trans-multi-enter.html ?

That page seems to cover the topic exactly as you have described it, and that is how I do it as well. For what it's worth, I simplify this just slightly. Instead of copying the final total and deleting the extra line, I simply change the autocalculated amount at the bottom of the transaction to refer to the current account. When you leave the transaction, Gnucash should remove the blank line at the top, and I believe it reorders the splits as well.

David

--- On Thu, 3/3/11, brendan <brendan at schaefermail.net> wrote:

> From: brendan <brendan at schaefermail.net>
> Subject: Re: Deposit with multiple items
> To: gnucash-user at gnucash.org
> Date: Thursday, March 3, 2011, 2:22 AM
> "How do I assign each item in the
> deposit to the appropriate account
> during the split deposit action? "
> 
> This is an old thread, but I ran into this same problem,
> and found very
> little information about this anywhere.  Entering
> basic deposits from
> multiple items is such a common and necessary task that I'm
> surprised
> there's not any information about it in the GNUcash Help
> files or tutorial.  
> 
> I also found the answers given in this post to be a little
> bit unclear and
> overly complicated.  Also, it seems cumbersome to have
> to manually add up
> the total of all the deposit items before entering the
> deposit.  So I had to
> figure out how to do this myself, and am posting my
> solution here as a
> resource for any other poor soul who happens to run abreast
> of this problem.
> 
> To enter a deposit with multiple items, these are the steps
> I follow:
> 
> 1. Open the bank account register for the account you are
> depositing to.
> 
> 2. Start a new entry normally by entering the date, and
> name it something
> like "Deposit"
> 
> 3. Right-click the entry and select "Split Transaction" to
> show the extra
> rows for the items you are depositing, and tab through to
> the first line
> 
> 4. The Account on this line will automatically be entered
> as a deposit to
> the asset account you are depositing to.  If you don't
> already know what the
> total amount of the deposit is (I usually don't, since I
> may have 5-10 items
> to deposit), leave the amount blank in this first line and
> tab through to
> the next line.
> 
> 5. Enter the first deposit item on the second line,
> assigning it to a
> particular income account (i.e. "Income:Reimbursable In"),
> and enter the
> amount in the Withdrawal column.
> 
> 6. When you tab through to the next line, GNUcash will
> automatically place a
> value in the Deposit column matching the amount you just
> entered for the
> first item.  Enter a name and account for the second
> item, and then delete
> the amount from the Deposit column and enter the amount of
> the second
> deposit item in the Withdrawal column.
> 
> 7. When you tab through to the third line, GNUcash will
> automatically enter
> the sum of the first two items in the Deposit column. 
> Repeat step 6 above,
> deleting the amount in the Deposit column and entering the
> new item in
> Withdrawal, until you have finished with all of the deposit
> items.
> 
> 8. When you have entered the last item, tab through to the
> next line to see
> the total in the Deposit column there.  Then go to the
> top line of the
> deposit and enter the total in the Deposit column there,
> and delete it from
> the bottom line.
> 
> This seems like an awkward way to go about it, since you
> have to delete the
> total and then enter it manually, but I have not found a
> better way to do
> this at present.  Perhaps a future version of GNUcash
> will include a feature
> where the top line will automatically calculate the total
> for you.
> 
> --
> View this message in context: http://gnucash.1415818.n4.nabble.com/Deposit-with-multiple-items-tp1427462p3333063.html
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> Nabble.com.
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