set up for dealing with employees expenses
tereque
tereque at gmail.com
Thu Jul 12 22:43:45 EDT 2012
thanks, several questions though
On 13/07/2012 09:15, Derek Atkins wrote:
> Hi,
>
> On Thu, July 12, 2012 9:05 pm, tereque wrote:
>> hi everybody,
>>
>> I am managing accounting for our small company and need to find a good ...
>> ...
>> ...I would prefer that in the end the (liabitlty) account of the employes
>> cash (that has been used temporarily) is being left out
>
> This is exactly what the Employee Expense Vouchers are for. Business ->
> Employee -> New Voucher
>
> Just set up a single A/P account (which you can share between Employee
> vouchers and Vendor Bills). When you post a Voucher to A/P that will show
> the Expenses paid to the Employee (using either Cash, which would be
> directly reimbursable via A/P, or via a Company Card, which would go to
> that liability instead of the A/P liability). Then when you process
> payment it will show the payoff of the A/P liability from your asset
> (Bank/Cash) account.
have figured out that after a little back and forth. Actually seems you
need a 'liability account' you can connect the single transaction of
each Voucher with first. Once 'posted' the Voucher it is shown to the
A/P account AND the liability account.
Problem not yet solved is: How do I get this payment in the normal cycle
after reimbursement?
If I 'pay' the invoice (using the A/P as a target) I even out my
employees liability account (which is good). But I actually need these
$100,- to show as a withdrawal from one of my assets, and going to one
of my expenses accounts. I guess in the end it doesn't matter that this
money was first paid by myself and then later was reimbursed in cash to
me. I need the payment coming from an asset > going to an expenses account.
Also I would need all single items of such a voucher to be routed
individually. Possible I have one payment for Paper, one for dining and
something else which need to be shown in the correct expenses account.
It also seems not to help if you only had one items per voucher (which
also not seem to be purpose really) because when 'paying' the invoice
you get the name of the employee in the description and would loose the
real description ('Paper' in this example)
many thanks
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