set up for dealing with employees expenses

[tereque]

> On Fri 13 July 12 10:43:45 tereque wrote:
>> thanks, several questions though
>>
>> On 13/07/2012 09:15, Derek Atkins wrote:
>>> Hi,
>>>
>>> On Thu, July 12, 2012 9:05 pm, tereque wrote:
>>>> hi everybody,
>>>>
>>>> I am managing accounting for our small company and need to find a good
>>>> ...
>>>> ...
>>>> ...I would prefer that in the end the (liabitlty) account of the employes
>>>> cash (that has been used temporarily) is being left out



On 13/07/2012 18:37, Maf. King wrote:

> I handle this in a slightly different way, but the underlying process is
> mostly the same.
>
> I have a liability account calles EmployeeExpenses, with a child acount for
> each employee (type liability).
>
> My employees usually have several (10->30) such transactions per month, which
> are submitted as a claim each month and reimbursed as a total.  I think that
> when I started with GC, there was no Business section.  I have never bothered
> to move to the Employee Voucher system, as the "old" way works fine for me,
> and the extra reporting options aren't really relevant as aging etc haven't
> really ever cropped up.
>
> Employee submits expense reciept.  Transfer from
> Liab:EmployeeExpenses:Alice to Expenses:Widgets
>
> then at reimbusment time, Assets:Bank -> Laib:...:Alice
>
> Hope that helps.
> Maf.


hi Maf,

thanks for the manual... I think I will stick with this for the time 
being as it is more understandable for me as the Voucher solution. Also 
all transactions can just appear as they are in the expenses account I 
want them to appear. The employees liability account is just a step in 
between.

maybe further down the road I will take a look at Vouchers once again