total newbie - did something dumb - please help

[Derek Atkins]

Hi,

roberta actor-thomas <roberta.actorthomas at gmail.com> writes:

> Thank you so much for your response, Derek. I'll go back to the point where
> I'd created accounts, but not yet entered any sales, create my customer and
> read up on how to connect sales and invoices to the amount the customer owes
> in AR.

All you do is create the Invoice for the Customer, assigned
"Income:Sales" (or whatever income/sales account you use) to the
line-items in the Invoice, then post the invoice to A/R.  That will
generate the "Income -> A/R" transaction.  Later, when they pay, just
"Process Payment" for the amount they paid.

>    They overpaid too, but want it to be applied to the next sale, so that
> will make it extra interesting. I know that extra $ is supposed to hang out in
> a liability account like "Unearned" - will see what the guide says about
> overpayments.

If it is overpaid the overpayment will hang around in A/R and will
automatically apply to future posted invoices for the Customer.  This
feature has always been there since the first release that included the
business features.

>
> Thanks again,
> Roberta

-derek

> On Mon, Apr 21, 2014 at 8:55 AM, Derek Atkins <warlord at mit.edu> wrote:
>
>     Hi,
>    
>     Roberta Actor-Thomas <roberta.actorthomas at gmail.com> writes:
>    
>     > I was in a hurry and didn't read enough of the guide before I
>     > started. I created sales which appeared in AR. However I didn't create
>     > the customer until a day later. Now when I enter the payment, it
>     > doubles the amount owed so it looks like sales in that amount were
>     > made twice. I have been trying to get rid of my first invoice and
>     > can't do that and it's appearing twice in the AR account.
>    
>     Alas, the only way you can fix it is by reverting to a backup file from
>     before you created the erroneous transaction.  (Either that or you need
>     to manually delete the transaction from the XML data manually, but we
>     don't recommend hand-editing your data file, especially without making
>     good backups first).
>    
>     Sorry,
>    
>     > Please remember to CC this list on all your replies.
>     > You can do this by using Reply-To-List or Reply-All.
>    
>     -derek
>    
>     --
>            Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
>            Member, MIT Student Information Processing Board  (SIPB)
>            URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
>            warlord at MIT.EDU                        PGP key available
>

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available