Can nobody answer my 2 questions about invoices and payments?

[Buddha Buck]

For what it's worth, Mr. Biggs, all of your postings were caught by my spam
filters (or Google's spam filters, really). I did not see your questions
until David responded to them, and then I had to search for them.

After having read your two questions, I'm afraid I can't answer them as is.
I do not understand your workflow as it is in GnuCash.

If I understand what is going on (with regard to the expense voucher
question), you receive a card from your employer which is intended to be
used to pay for meals, gas, and other travel expenses. You are having
trouble entering payments to invoices related to this arrangement. I am
uncertain how invoices and payments relate to this arrangement, since I
wouldn't use invoices for this purpose. Perhaps I am misunderstanding how
expense vouchers work in your situation.

Your other question seemed to relate to difficulties with importing bank
records and matching imported transactions with existing transactions to
prevent duplicate transactions. I have no experience with importing bank
records, so I don't think I can help you there.

As for A/P and A/R accounts, to the best of my knowledge they are not
updated based on transaction actions in other accounts, but solely by
transactions that are created by the "business functions" (customers,
vendors, invoices, bills, credit notes, and payments related to them).
Those transactions are stored linked to the business objects that are
attached to them, but are otherwise normal transactions.

As part of my normal workflow I routinely edit transactions involving A/R
when I receive payments with transaction fees, since the business functions
don't (as of 2.4) allow me to say that of a $20 payment, $19.12 went to
Assets:Bank and $0.88 went to Expenses:Bank. I don't change the split
associated with A/R, but I have deleted whole payment transactions (all
splits, including A/R) when I've messed up and re-entered them. I am
careful, to be sure, but I've rarely run into a problem.


On Thu, Feb 13, 2014 at 6:48 PM, vzuyxbysla
<gnucash at zehmahyesh.e4ward.com>wrote:

> Yes, sorry for the confusion about the names. We are, in fact, one
> and the same.
>
> I am using GnuCash 2.6.1 the latest on Windows 7.
>
> I have no A/P or A/R manually entered transactions into either of
> these accounts, realizing that those accounts are automatically and
> internally updated based on transaction actions in other accounts.
>
> As I said before, the previous invoices which did not have multiple
> expense types seem to be paid just fine.
>
> What other info can I/should I provide?
>
> On 13 Feb 2014 at 15:40, David T. wrote:
>
> > I am assuming solely from the Antivirus tagline attached to this
> > email that vzuyxbysla and Stephen Biggs are one and the same person,
> > and you are referring here to messages that Stephen was asking about
> > invoices and billing.
> >
> > I do not know the definitive answer to either of your questions,
> > since I do not use the business features. However, if I had to
> > guess, I'd imagine that you set up A/P and A/R accounts, and have
> > entered transactions into those accounts manually. In reading the
> > lists over the years, I have heard many users do this, and I have
> > seen the developers note that these accounts are not supposed to
> > take manual data entry, as it messes the internal record keeping
> > up.
> >
> > If I have surmised correctly, then you might want to remove the
> > transactions and try again after reading up more on how GnuCash
> > expects these accounts to be used.
> >
> > David
> >
> > P.S. -- It is usually helpful to mention the version of GnuCash you
> > are using, as well as the operating system. It actually helps us to
> > know this.
> >
> >
> > ________________________________
> >  From: vzuyxbysla <gnucash at zehmahyesh.e4ward.com>
> > To: gnucash-user at gnucash.org
> > Sent: Thursday, February 13, 2014 3:06 PM
> > Subject: Can nobody answer my 2 questions about invoices and
> > payments?
> >
> >
> > Is there some wiki page or some other documentation that I could
> > look
> > at instead?
> >
> > Thanks.
> >
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